Administrative Assistant

Randstad USA; Bay Shore (NY); Presencial; USD 33 000 - 39 000; Tempo integral

Resumo da oferta

Randstad USA in Bay Shore, NY is seeking proactive Administrative Assistants to keep daily operations running smoothly. You’ll handle front desk duties, communications, scheduling, data entry, and coordination with leadership to boost efficiency.

The role requires strong organizational and communication skills, with a per-hour pay of $24–$28. Education is No Degree Required, and shifts are 8 AM–5 PM.

Qualificações

• 1 year of experience in an administrative role.
• Entry level position suitable for new graduates.
• No degree required for applicants.

Responsabilidades

• Front desk, calls, messages, and visitor greeting.
• Schedule appointments and manage team calendars.
• Data entry, records management, and filing systems.
• Process receipts, PO matching, AR follow-ups.
• Monitor inventory and coordinate maintenance or vendor services.
• Enter client orders, verify pricing, and track shipments.

Conhecimentos

Verbal Communication

Written Communication

Organizational Skills

Data Entry

Scheduling Appointments

Excel

Office Support

Customer Service

Interpersonal Skills

Problem Solving

Working Independently

Formação académica

No Degree Required

Ferramentas

None

Descrição da oferta de emprego

We’re looking for proactive Administrative Assistants to keep our day-to-day operations running seamlessly. In this role, you’ll oversee key office workflows, manage incoming and outgoing communications, and partner closely with leadership to drive daily efficiency. If you’re tech-savvy, hyper-organized, and an articulate communicator, we’d love to connect.

salary: $24 - $28 per hour
shift: First
work hours: 8 AM - 5 PM
education: No Degree Required

Responsibilities

Key Responsibilities

• Front Desk & Communications: Answer incoming calls, route messages, monitor the main office inbox, and welcome visitors.
• Scheduling & Calendars: Coordinate appointments, organize team meetings, and manage shared office calendars.
• Data Entry & Records: Update customer records, log sales or project data, and maintain organized digital and paper filing systems.
• Billing & Payment Support: Process receipts, match purchase orders with packing slips, and assist with basic accounts receivable follow-ups.
• Supply & Office Management: Monitor office inventory, restock supplies, and coordinate routine maintenance or vendor services.
• Order Processing & Invoicing: Enter client orders, verify pricing and inventory, generate invoices, and track shipments through delivery.

Skills

• Verbal Communication
• Analytical Thinking
• Customer support
• Basic Software Skills
• Written Communication
• Phones
• Office Support
• Customer Service
• Data Entry
• Administrative Duties
• Excel
• Filing
• Interpersonal Skills
• Organizational Skills
• Prioritizing
• Decision Making
• Problem Solving
• Working Independently
• Confidentiality
• Order Fulfillment
• Scheduling Appointments
• Oral Communication

Qualifications

• Years of experience: 1 year
• Experience level: Entry Level

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.