Administrative Assistant

Randstad USA; Phoenixville (Chester County); Presencial; USD 28 000 - 30 000; Tempo integral

Resumo da oferta

Randstad USA in Phoenixville, PA is seeking an organized Administrative Assistant to handle day-to-day office tasks and support our clients team. You will be the first point of contact for office communications, organize company records, coordinate schedules, and help ensure daily operations run smoothly.

The role reports to the office team and requires attention to detail, strong communication, and a minimum of 3 years of experience.

Qualificações

• 3 years of relevant office experience.
• Ability to greet visitors, answer phone calls and manage mail.
• Strong organizational and data entry skills.

Responsabilidades

• Greet visitors, answer and direct phone calls, and manage incoming and outgoing mail/deliveries.
• Coordinate appointments, book meeting rooms, manage executive calendars, and assist with occasional travel arrangements.
• Maintain filing systems, draft basic correspondence, format documents, and perform routine data entry.
• Monitor office supplies, track inventory levels, and place replenishment orders before stocks run low.
• Set up meeting spaces, prepare materials, record meeting minutes, and distribute action items.
• Assist with processing invoices, expense reports, and basic billing documentation with accounting.

Conhecimentos

Secretary - Admin Assist

Formação académica

High School

Descrição da oferta de emprego

We are looking for an organized and reliable Administrative Assistant to handle day-to-day office tasks and support our clients team. In this role, you will act as the first point of contact for office communications, organize company records, coordinate schedules, and ensure daily operations run smoothly.

salary: $20 - $22 per hour

shift: First

work hours: 8 AM - 4 PM

education: High School

Responsibilities

• Office Coordination: Greet visitors, answer and direct phone calls, and manage incoming and outgoing mail/deliveries.
• Scheduling & Calendars: Coordinate appointments, book meeting rooms, manage executive calendars, and assist with occasional travel arrangements.
• Documentation & Data Entry: Maintain physical and digital filing systems, draft basic correspondence, format documents, and perform routine data entry.
• Supply & Inventory Management: Monitor office supplies, track inventory levels, and place replenishment orders before stocks run low.
• Meeting Support: Set up meeting spaces, prepare materials, record meeting minutes, and distribute action items.
• Expense Tracking: Assist with processing invoices, expense reports, and basic billing documentation in coordination with accounting.

Skills

Secretary - Admin Assist

Front Desk
Qualifications

Years of experience: 3 years

Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Any consideration of a background check would be an individualized assessment based on the applicant or employee's specific record and the duties and requirements of the specific job.