Administrative Assistant

VantagePoint Benefit Administrators; Village of Lynbrook (NY); On-site; USD 25,000 - 28,000; Part time

Benefits offered by this job

Part-time schedule

Competitive hourly pay

Professional environment

Job summary

VantagePoint Benefit Administrators is seeking an Administrative Assistant to support the account management team and office operations. The role focuses on confidentiality, organization, and clear communication while handling HR/payroll-related inquiries and vendor relations.

The position is part-time (15 hours/week, Monday–Friday) with compensation between $18.00 and $20.00 per hour, commensurate with experience. Strong MS 365 skills and a proactive mindset are expected.

Qualifications

• High School Diploma or equivalent; Associate's or Bachelor's degree is a bonus.
• 2–4 years of proven administrative experience.
• Familiarity with office management systems, procedures and equipment; strong MS 365 skills.

Responsibilities

• Answer phones and maintain records.
• Handle mail and email, prioritize and respond for executives.
• Oversee office supply inventory and place orders as needed.
• Coordinate with team members, clients and vendors.
• Assist HR, payroll and benefits inquiries from employees.

Skills

Administrative experience

Excellent communication

Time management

Education

High School Diploma

Associate/Bachelor degree in Business Administration

Tools

Microsoft 365

Excel

Word

Outlook

Teams

Job description

We believe in hiring for core values over hard skills and allowing A-Players to fill a position by playing to their strengths—not necessarily how a job description is specifically written. Thus, we are open to applicants who have both more and less experience than what’s written below.

Company Description

We are a well-established boutique administrator of employee benefits, pre-tax reimbursement plans, payroll and HR outsourcing. For over 20 years, we’ve built trusted partnerships creating integrated solutions that simplify and protect our client’s business.

Our mission is to set a standard in the employee benefit space through superior technology and expertise.

As the Administrative Assistant, your goal will be to provide assistance to the account management team and providing administrative assistance to the general office.

Responsibilities include but are not limited to:

• Conduct general office duties, such as answering phones, maintaining records, etc.
• Handle correspondences via mail and email, prioritizing and organizing for executive response
• Oversee office supply inventory and initiate orders when required
• Coordinate with team members and liaise with clients and vendors
• Handle day-to-day employee questions about HR, payroll, and benefits
• Collect, validate, and forward documents to clients and carriers
• Coordinate onboarding, offboarding, and benefits enrollments
• Track benefit changes and liaise with benefit providers
• Assist in the preparation of regular reports
• Maintain a positive work environment, ensuring high levels organizational efficiency and communication

Requirements:

• High School Diploma or equivalent. Associate's or Bachelor's degree in Business Administration or related field is a bonus.
• Proven administrative experience of at least 2-4 years
• Familiarity with office management systems, procedures and office equipment
• Proficient in Microsoft 365, including Excel, Word, Outlook, Teams;

You must (be):

• Maintain a high level of confidentiality in handling sensitive information.
• Possess our core values: Integrity, Accountability, Curiosity, Simplicity and Diversity
• A tenacious self-starter on a daily basis
• An amazing communicator, verbal and written
• Extremely organized and process oriented
• Conscientious and eager to help your colleagues and clients
• Able to handle concurrent tasks, prioritize, and manage your time efficiently
• Creative problem solver able to handle issues in a professional, solution-oriented manner.
• Able and enthusiastic to learn new skills/knowledge as needed
• Compensation ranges from $18.00 - $20.00 per hour, commensurate with experience and performance
• Professional environment
• This is a part-time position, 15 hours a week, Monday through Friday.
• We will help you further develop your career in an environment where your contribution can – and will – make a difference.