Administrative Assistant III

Randstad USA; New York (NY); On-site; USD 46,000 - 48,000; Full time

Benefits offered by this job

Medical

Prescription

Dental

Vision

AD&D

Life insurance

Short-term disability

401K plan

Job summary

Randstad USA is partnering with a financial firm to hire an Administrative Assistant supporting investment teams. You will manage complex calendars, coordinate detailed travel itineraries, and provide comprehensive office support within a fast-paced financial environment.

Qualified candidates bring 5 years of admin experience, a Bachelor's degree, and strong MS Office skills. This role offers hourly pay and standard daytime hours (8 AM–5 PM) with a first shift.

Qualifications

• Minimum 5 years of administrative support experience, preferably in financial services.
• Proficiency with MS Office Suite and calendar management.
• Strong communication and problem-solving abilities.

Responsibilities

• Coordinate domestic and international travel and hotel arrangements.
• Prepare Travel and Entertainment expense reports and reconcile statements.
• Screen calls, greet clients, and handle correspondence.
• Assist with scheduling meetings and events across departments.
• Maintain client database and log communications in CRM.
• Maintain and organize research data spreadsheets as required by analysts.

Skills

Problem Solving

Admin experience

MS Office Suite

Administrative Duties

Organizational Skills

Maintaining Calendars

Conflict Resolution

Education

Bachelor's degree

Job description

Randstad is partnering with a financial firm to hire an Administrative Assistant supporting their investment teams. In this role, you will manage complex calendars, coordinate detailed travel itineraries, and provide comprehensive office support. If you bring prior executive administrative experience within financial services, this is an excellent opportunity to advance your career.

salary: $33.26 - $35 per hour

shift: First

work hours: 8 AM - 5 PM

education: Bachelors

Responsibilities

• Coordinate domestic and international travel as well as hotels, car rentals, car services etc with travel agency as requested.
• Prepare Travel and Entertainment expense reports for reimbursement using the Coupa expenses system as well as reconciliation of monthly Visa Statements for analysts, and associates.
• Screen phone calls from clients, visitors, and greet clients when required, handle all incoming correspondence.
• Assist with scheduling and coordinating meetings and events with other departments across the organization (e.g. Sales, Corporate Access).
• Assist in maintaining client database, log phone calls, and emails in CRM as needed.
• Maintain research data spreadsheets as specified by senior analysts.

Skills

• Problem Solving
• Admin experience
• MS Office Suite
• Microsoft Office
• Administrative Duties
• Organizational Skills
• Maintaining Calendars
• Conflict Resolution

Qualifications

• Years of experience: 5 years
• Experience level: Experienced

Experience

• Experienced
• 5 years

Education

• Bachelors

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

• medical
• prescription
• dental
• vision
• AD&D
• life insurance offerings
• short-term disability
• 401K plan

In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.