Workforce Analyst

APPLE SOUTH ASIA PTE. LTD.; Singapore; On-site; SGD 75,000 - 95,000; Full time

Job summary

A leading technology company in Singapore is seeking a Workforce Operations Analyst to join their Retail Customer Care team. The role requires extensive call center experience and involves analyzing staffing needs, creating schedules, and supporting workforce management operations. Ideal candidates will have a background in workforce operations, strong analytical skills, and knowledge of scheduling practices. This position offers the opportunity to contribute to a dynamic team focused on delivering exceptional customer experiences.

Qualifications

• 5+ years experience in a call center environment.
• 2+ years experience in Workforce Operations.
• Extensive knowledge in call center software.

Responsibilities

• Review and manipulate forecasts for call volume.
• Generate and maintain Specialists schedules.
• Monitor staffing scenarios across multi-sites.

Skills

Call center experience

Scheduling practices

Data analysis

Communication skills

Time management

Education

Bachelor's degree or equivalent experience

Tools

Aspect or equivalent call center software

Excel

Tableau

Job description

Summary

At Apple, we believe that hard work, a fun environment, creativity and innovation fuel the ultimate customer experience. We believe each customer interaction is an opportunity to surprise & delight. By focusing on the smallest of details, we can make a big impact with our customers. Building this environment starts with you! Inclusion is a shared responsibility, and we hold ourselves and one another accountable for bringing everybody in. Retail Customer Care (RCC) focuses on providing an industry-leading, extraordinary experience to every interaction it engages in. As Workforce Operations Analysts, we are responsible for supporting the RCC in its quest to provide the ultimate customer experience by providing accurate data analysis, onboarding support, schedule optimization and staffing support. The Workforce Analyst role requires you to work closely with mixed media contact center and vendor partners to ensure quality standards for schedule generation and support are maintained. In addition, you will navigate a variety of support tools while ensuring effective communication and maintaining the highest level of quality in all tasks. You will be working in a fast paced, dynamic department that is responsible for building schedules and maintaining staffing for Retail Customer Care worldwide that will minimize customer wait time while stabilizing service level requirements, operational factors, headcount, employee satisfaction and relief.

Description

As Workforce Operations Analysts, we are responsible for performing operational tasks to help support Retail Customer Care business goals. Including the following:

• Review / build / manipulate forecasts to predict call volume and work load distribution based on an analysis of historical trends and external factors for complex staffing groups.
• Upload and maintain forecasts for shrinkage and day of week patterns in a UDM or similar database -Assess appropriate staffing levels that are needed on a daily, weekly, and interval basis to achieve target metrics.
• Responsible for the generation and maintenance of Specialists schedules.
• Monitor offline time ensuring service delivery and budgeted shrinkages are accounted for.
• Monitor and report on service levels and contact center volumes to make recommendations for real-time queue management.
• Monitor all staffing scenarios in a multi-site environment.
• Assist in maintenance of Alvaria eWFM workforce management systems.
• Assess need and take action to redesign schedules, training plans, etc to meet changes in business objectives.
• Partner with Global WFM team to improve skills and knowledge base.
• Analysis of productivity, service levels, contact volume and staff trends, providing recommendations as required.
• Facilitate onboarding, off-boarding, and access provisioning tasks for all staffing groups within the RCC organization.

Minimum Qualifications

• 5+ years experience in a call center environment, including exposure to scheduling practices or realtime operations
• 2+ years experience in Workforce Operations
• Extensive knowledge in call center software - Aspect or equivalent
• Experience utilizing contact center metrics, scheduling principles, and operational principles
• Experience with creation and development of processes and procedures related to workforce operations, including scheduling practices and realtime operations
• Demonstrates ability to work effectively with business leadership

Preferred Qualifications

• Experience using call center software - Aspect or equivalent preferred
• Experience producing reports from raw data via Excel or Numbers, Tableau experience preferred
• Excellent analytical and time management skills
• Self-motivated, able to prioritize tasks and resolve issues independently
• Innovative, able to propose creative solutions
• Makes space to listen, learn, and amplify diverse perspectives and experiences
• Actively seeks out opportunities to champion and celebrate inclusion and diversity
• Bachelor’s degree preferred, or equivalent experience

Apple is an equal opportunity employer that is committed to inclusion and diversity, and thus we treat all applicants fairly and equally. Apple is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.