*Urgent- Perm* Admin Executive - Central ($3000-$3500) #NJE

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Singapore is seeking an administrative professional to manage staff attendance and provide support to site staff. Responsibilities include monitoring attendance patterns, processing Purchase Requests, verifying Purchase Orders, preparing reports, and ensuring compliance with policies. The ideal candidate will possess strong organizational skills and attention to detail, while effectively communicating with stakeholders. This role offers an opportunity to work in a dynamic environment.

Responsibilities

• Accurately record and update staff attendance in the designated system (ETMS).
• Monitor and track staff attendance patterns.
• Provide administrative support to site staff, including ad hoc requests.
• Work closely with trade engineers to manage site inventory.
• Create and process Purchase Requests (PRs) via Esker.
• Verify Purchase Orders (POs) against invoices.
• Prepare progress claims.
• Take minutes during monthly meetings.
• Prepare monthly reports and respond to client queries.
• Close POs in a timely manner.
• Ensure compliance with company policies and procedures.

Job description

• Accurately record and update staff attendance in the designated system (ETMS).
• Monitor and track staff attendance patterns, including absences, tardiness, and leave balances.
• Provide administrative support to site staff, including ad hoc requests from HQ stakeholders and clients.
• Work closely with trade engineers and assigned inventory technician to manage site inventory, ensuring timely replenishment and minimizing stockouts.
• Create and process Purchase Requests (PRs) via Esker for goods and services, ensuring accuracy and completeness.
• Verify Purchase Orders (POs) against invoices and delivery notes/service reports to ensure accuracy for full job closure.
• Prepare progress claims.
• Take minutes during monthly meetings, compile feedback, and send for confirmation.
• Prepare monthly reports, including coordinating with trade engineers to respond to client queries.
• Close POs in a timely manner, ensuring all necessary documentation is complete and up to date.
• Ensure compliance with company policies, procedures, and regulatory requirements.

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)