URGENT! Executive Secretary to CEO (Financial Sector - Chinatown) JM50

Trust Recruit; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A recruitment firm in Singapore is seeking an experienced Executive Secretary to support the CEO. Responsibilities include overseeing office administration, managing HR functions, and coordinating travel arrangements. The ideal candidate has at least 5 years of experience and a Diploma/Degree in Business Administration or a related field. Proficiency in MS Office and knowledge of Singapore employment laws are essential for success in this role.

Qualifications

• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Ability to handle confidential information with discretion.

Responsibilities

• Oversee daily office administration, ensuring smooth and efficient operations.
• Manage HR functions, including payroll processing, leave and attendance records.
• Lead recruitment activities, including job postings and candidate screening.
• Prepare meeting materials, presentations, and reports for CEO.

Skills

Organizational skills

Multitasking skills

Attention to detail

Proficiency in MS Office

Education

Diploma/Degree in Business Administration, HR, or related field

Tools

HRIS systems

Job description

URGENT!! Executive Secretary to CEO (Financial Sector - Chinatown) JM50

Oversee daily office administration, ensuring smooth and efficient operations

Manage HR functions, including payroll processing, leave and attendance records

Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding

Maintain employee records in compliance with local regulations and company policies

Coordinate employee engagement activities, training sessions, and performance review processes

Liaise with external vendors, service providers, and government agencies for HR and office matters

Ensure compliance with Singapore employment laws and regulations

Manage procurement of office supplies and facilities, ensuring cost-effectiveness

Manage CEO’s calendar: schedule appointments, meetings, and conference calls

Coordinate and book international and domestic travel, including flights, accommodations, and itineraries

Handle visa applications, renewals, and related documentation for CEO business travel

Prepare meeting materials, presentations, and reports for CEO as required

Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate

Job Requirements:

• Diploma/Degree in Business Administration, HR, or related field.
• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems.
• Excellent organizational and multitasking skills with strong attention to detail.
• Ability to handle confidential information with discretion.
• Proactive, resourceful, and able to work independently.

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format or email *****@trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

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