UP$3500 Junior Executive Assistant (1 Year) | Depot Road

PERSOL; Singapore; On-site; SGD 35,000 - 45,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking a Junior Executive Assistant on a 1-year contract. The role involves supporting upper-level executives with scheduling, administrative tasks, and coordination of meetings. Candidates should have a diploma in Business Administration and 3-5 years of related experience. Strong communication and problem-solving skills are essential for this fast-paced environment.

Qualifications

• 3–5 years general administrative experience or equivalent.
• Ability to manage multiple stakeholders effectively.
• Strong understanding of company policies and procedures.

Responsibilities

• Provide administrative support for upper-level executives.
• Manage scheduling, travel, and logistics for meetings.
• Draft and format documents, reports, and presentations.

Skills

Communication skills

Coordination skills

Problem resolution

Confidentiality

Education

Diploma in Business Administration or relevant field

Job description

Junior Executive Assistant - 1 year contract

Working hours: Office hour

This role is responsible for providing basic tactical and strategic administrative support to upper-level executives within the organization, scheduling appointments, managing calendars, calls, emails, and coordinating travel plans.

The role entails general administrative tasks such as logistic shipments, drafting and formatting documents, organizing meetings, coordinating administrative work within and across departments, and acting as a primary point of contact for internal and external stakeholders.

Within the marketing department, the role involves basic marketing administrative work such as simple data tabulation and social media postings.

Responsibilities

• Perform basic tactical and strategic administrative support tasks for upper executive-level employees.
• Manage appointment scheduling, meetings, events, calendars, reminders, conference rooms and audio‑visual equipment.
• Assist with special projects, design and produce complex documents, prepare correspondence, and maintain contact lists.
• Provide general administrative support, including photocopying, faxing, and mailing documents.
• Conduct basic research tasks for reports or projects.
• Draft and format routine documents, reports, presentations, and proofread and edit for compliance with company guidelines.
• Coordinate administrative work across departments.
• Manage all aspects of leaders’ travel, including international trips, visa applications, expense submissions, travel budgets, and last‑minute changes.
• Set up logistics and communications for virtual and/or in‑person meetings, including agenda, conference room setup, catering, and external dinners or team building events.
• Maintain professionalism and strict confidentiality.
• Drive operational efficiencies through development of repeatable processes and use of productivity tools.
• Act as delegate for Directors in specific company systems such as HR, procurement, and recognition systems.
• Maintain updated org charts and distribution lists.
• Assist with onboarding new employees/interns, purchasing items, and creating purchase orders per HP procurement policies.

Qualifications

• Diploma in Business Administration or relevant field, with 3‑5 years general administrative experience, or equivalent combination of experience.
• Strong communication and coordination skills managing multiple stakeholders.
• Applies knowledge of job skills, company policies and procedures to complete a wide variety of assignments.
• Thorough understanding of general/technical aspects of the job.
• Ability to work on moderately complex assignments requiring ordinary problem resolution and independent judgment.
• Works under limited supervision and normally receives no routine instructions.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform.