Trust Specialist | Assistance to Managing Director

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 125,000 - 150,000; Full time

Job summary

A leading HR advisory firm in Singapore seeks a Trust Advisor & Executive Assistance to the Director to manage sensitive information and support the Executive Director. Candidates should come from trust consultancy firms and possess experience in legal document management. This role offers a salary range of $4,000 - $6,800 plus AWS, within a family office environment.

Qualifications

• Ideal candidates should have experience in trust consultancy, law, or accountancy firms.
• Experience as a legal secretary, trust specialist, or similar roles is preferred.
• Must be able to provide advice on trust duties and legal areas.

Responsibilities

• Provide administrative support and solutions for the company.
• Draft, review, and comment on emails, agreements, and documents.
• Monitor and report on regulatory changes and developments.

Skills

Confidential information handling

Legal document management

Communication skills

Job description

• Position : Trust Advisor & Executive Assistance to Director
• Working Location : Suntec Tower
• Working Day : 5 Days 9 – 6 PM
• Salary Budget : Junior :$4000 - $5,000 + AWS (No VB) / Senior : $5,000 - $6,800+ AWS (No VB)
• ** Family Office Environment [ Less than 10 Staff in Office ] in managing fund, investment and charity from the budget given**

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Ideal candidate from trust consultancy firm, law firm or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, trust manager or legal specialist.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
• Assist Director in going through legal & trust documents from outsource law firm or trust agency if have a ny omission.
• Must able to provide advise for director on certain issues on trust duties and legal areas.
• This role will report to the Managing Director [ Hong Kong Lady ] at Canada and Director [ Singaporean Lady ] at Singapore's office.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director