Trust Administration Assistant

JTC KENSINGTON; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A trust administration company in Singapore is looking for a Trust Administration Assistant to join their dynamic team. The successful candidate will support the efficient administration of trust accounts by managing various tasks such as filing, scanning documents, and ensuring proper record maintenance. This role requires strong organizational skills, proficiency in Microsoft Office 365, and a detail-oriented mindset. A Diploma or Bachelor’s degree in a relevant field is required. The position offers a full-time contract in a stimulating environment.

Qualifications

• Must have meticulous attention to detail and strong organizational skills.
• Ability to multi-task and prioritize work effectively.
• Excellent written and verbal communication skills necessary.

Responsibilities

• Filing of trust related documents.
• Scanning of trust related documents.
• Assisting in storing scanned documents to ViewPoint.

Skills

Meticulous attention to detail

Strong organizational skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office 365 suite

Ability to work in a fast-paced environment

Education

Diploma or Bachelor’s degree in Business Administration, Finance, or a related field

Job description

The role is for Kensington Trust Singapore Limited (Singapore)

[Your Next Opportunity]

We are seeking a highly motivated and detail-oriented Trust Administration Assistant to join our dynamic Trust Administration team.

The Trust Administration Assistant will play a vital role in supporting the efficient and effective trust administration of trust accounts and work closely with and assist the Trust Administrator(s) in ensuring all the data of the clients, the trust structure and its assets are properly recorded and maintained.

Responsibilities

• Filing of trust related documents – e.g. bank statements, Trust Deeds etc.
• Scanning of trust related documents – e.g. bank statements, Trust Deeds etc.
• Opening and sorting of daily mails
• Assist in storing scanned documents to ViewPoint and shared drive
• Arranging for local / overseas courier
• Archiving of past bank statements / transactions
• Collate and arrange documents for certification as true copies
• Collate and arrange for documents to be signed by authorized signatories
• Arranging for the sealing of Trust Deeds
• Set up files for new trust clients
• Preparing payment instructions (with specific written guidance from the Trust Administrators)
• Verification of monthly invoices for billing of both local & overseas courier charges.
• And any other general day-to-day administrative support to the Trust administrators or as instructed by the Head of Trust or the Managing Director

Education

• Diploma or Bachelor’s degree in Business Administration, Finance, or a related field.

Skills & Experience

• Meticulous attention to detail, accuracy, and strong organizational skills.
• Ability to multi-task, organize, and prioritize work effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365 suite (Outlook, Excel, Word, Teams, etc.).
• Ability to work effectively in a fast-paced, regulatory and deadline-driven environment.
• High level of integrity, professionalism, and ethical conduct.

Traits

• Detail-Oriented & Organised: You excel at managing multiple tasks with precision and care.
• Communicator: Good interpersonal and communication skills to work effectively with internal teams and different stakeholders.

Job Category: Trust Administration

Job Type: Full Time

Job Location: Singapore