Temporary Administrator

National University of Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading university in Singapore is seeking an administrative support role to assist with general office tasks like filing, data entry, and managing mail. The position offers responsibilities in inventory support and event logistics, requiring proficiency in Microsoft 365 and good communication skills. Ideal candidates should be diploma or degree holders, responsible, and able to work independently with minimal supervision. This role is crucial in supporting the College's administrative activities.

Qualifications

• Proficient in Microsoft 365 applications.
• Good communication and interpersonal skills are essential.
• Must be reliable and able to work independently.

Responsibilities

• Assist with general office tasks such as filing, photocopying, scanning, and data entry.
• Manage incoming and outgoing mail and deliveries.
• Provide administrative support for programmes and activities.

Skills

Proficient in Microsoft 365 (Outlook, Word, Excel, PowerPoint)

Good communication and interpersonal skills

Ability to work independently with minimal supervision

Responsible and reliable

Education

Diploma / Degree Holder

Job description

• Assist with general office tasks such as filing, photocopying, scanning, and data entry.
• Attend to walk-in visitors and general enquiries.
• Manage incoming and outgoing mail and deliveries.
• Provide administrative support for programmes and activties in the College.
• Perform any other administrative duties as instructed by the College Master.

2. Inventory Support

• Maintain office supplies, printing, oversee pantry and meeting room readiness.
• Assist in ordering and restocking supplies as needed.

3. Event/Activity and Logistics Support

• Assist with event preparations, including venue and bus bookings.
• Coordinate logistics such as equipment, materials, and refreshments.
• Provide on-site support (when required) during College events and activities

4. Facilities Support for College

• Manage College facilities such as seminar rooms and visitor apartment.
• Administer facilties' access.
• Assist with troubleshooting basic audio-visual equipment issues.
• Escalate complex technical problems to the relevant staff-in-charge or IT or AV teams.

Qualifications

• Diploma / Degree Holder may apply
• Proficient in Microsoft 365 (Outlook, Word, Excel, Powerpoint).
• Good communication and interpersonal skills.
• Responsible, reliable, and able to work independently with minimal supervision.
• Prior experience in a higher education or administrative role will be an advantage

More Information

Location: Kent Ridge Campus

Organization: College of Alice & Peter Tan

Department : College of Alice & Peter Tan