Procurement Coordinator

Singapore Institute of Management; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An educational institute in Singapore is seeking a Procurement Administrator to manage procurement-related administrative tasks. You will handle documentation, vendor records, and inventory management, ensuring accurate data entry and effective communication with vendors. The ideal candidate should have proficiency in Microsoft Office, especially Excel, and be detail-oriented with strong teamwork skills. This position is a 1-year contract, subject to renewal.

Qualifications

• Proficiency in Excel including pivot tables and vlookup for reporting.
• Attention to detail and ability to manage multiple tasks.
• Strong professional communication with vendors and stakeholders.
• Strong accuracy in data entry with attention to detail.
• Excellent communication skills when dealing with stakeholders.

Responsibilities

• Perform procurement-related administrative work including documentation.
• Manage inventory, ensuring proper documentation for deliveries.
• Coordinate with vendors and departments for order follow-ups.
• Receive deliveries and verify against delivery orders.
• Assist with sourcing for small-value purchases.
• Generate monthly procurement and inventory reports.
• Update procurement trackers and monitor outstanding orders.
• Coordinate with vendors for follow-ups and order status.

Skills

Basic knowledge of procurement processes

Proficiency in Microsoft Office

Ability to read quotations and compare prices

Strong accuracy in data entry

Professional communication skills

Ability to follow up with suppliers

Strong teamwork

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

This will be a 1 year contract employment. (Subjected to renewal)

Job Responsibilities

• Perform procurement-related administrative work, including documentation, filing, and data entry.
• Handle vendor creation and maintain updated vendor records.
• Manage stationery store inventory, including issuance of stationery and corporate gifts to users.
• Receive deliveries from vendors and ensure proper documentation.
• Check and verify delivered items against delivery orders (DO) and purchase orders (PO).
• Assist with sourcing for small-value purchases and conduct price comparisons.
• Generate monthly procurement and inventory reports.
• Update procurement trackers and monitor outstanding orders.
• Coordinate with vendors and internal departments for follow-ups and order status.

Required Skillsets

• Basic knowledge of procurement processes (e.g., sourcing, PO creation, invoice matching).
• Proficiency in Microsoft Office (Excel, Word, Outlook), especially Excel pivot table & vlookup for tracking and reporting.
• Ability to read quotations, compare prices, and understand basic purchasing terms.
• Strong accuracy in data entry and attention to detail; able to manage multiple tasks and timelines.
• Clear and professional communication skills when dealing with vendors and internal stakeholders.
• Ability to follow up with suppliers and resolve simple delivery or invoicing issues.
• Strong teamwork and willingness to support the procurement team.