Temp Executive Assistant

Institute of Mental Health; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

The Institute of Mental Health in Singapore seeks a Temp Executive Assistant to support educational programmes within the Department of People and Organisation Development. Key responsibilities involve managing administrative functions, coordinating programme operations, and enhancing learning through technology adoption. Ideal candidates will possess strong service orientation, communication skills, and proficiency in Microsoft Office. This 6-month contract requires commitment until the end and provides an opportunity to support impactful educational initiatives.

Qualifications

• Service-oriented, confident and passionate about helping others.
• Good communication and interpersonal skills.

Responsibilities

• Execute comprehensive administrative functions for post-graduate programmes including processing applications and managing financial transactions.
• Ensure smooth programme operations through systematic record keeping and timely processing.
• Coordinate end-to-end operational management of post-graduate programmes.
• Provide support for student needs and coordinate with internal departments.
• Support initiatives to enhance learning through technology adoption.
• Manage end-to-end book sales operations including customer liaison and inventory management.
• Provide clerical and operational support for other assigned duties.
• Able to commit until the end of the contract.

Skills

Service-oriented

Good communication skills

Interpersonal skills

Proficient in Microsoft Office

Education

GCE ‘N'/'O' Level / Diploma / Degree

Job description

Company description:

About IMH:

The Institute of Mental Health (IMH) in Singapore, established in 1928, is a premier 2,000-bed psychiatric hospital nestled in Buangkok Green Medical Park, providing comprehensive mental health services across 50 inpatient wards and 7 outpatient clinics, while also playing a pivotal role in training the next generation of mental health professionals through the NHG-AHPL Residency Programme and collaborations with local academic institutions.

Job description:

Position: TEMP Executive Assistant (6 months contract)

Department: People & Organisation Development

Job Description:

Temp Executive Assistant plays a crucial role as you will be providing support to ensure the smooth operations of educational programmes within the Department of People and Organisation Development. This includes managing administrative functions, coordinating programme operations, and supporting digital learning initiatives.

Job Responsibilities:

1. Execute comprehensive administrative functions for post-graduate programmes which includes the processing of student applications, managing financial transactions for payments and subsidies, maintaining detailed programme documentation, coordinating academic schedules, preparing course materials, and handling faculty payment processing.

1. Ensure smooth programme operations through systematic record keeping and timely processing of administrative requirements while maintaining compliance with institutional procedures.

1. Coordinate end-to-end operational management of post-graduate programmes, encompassing lecture delivery, examination administration, and major events coordination.

1. Provide responsive support for student needs and coordinate effectively with internal departments, while maintaining productive partnerships with external vendors to ensure optimal programme delivery and service quality.

1. Support initiatives to enhance learning and teaching through technology adoption, working closely with stakeholders to identify and implement digital solutions that improve educational delivery and administrative efficiency. Support the evaluation and implementation of new technological tools to streamline operations and enhance user experience for both educators and learners.

1. Manage end-to-end book sales operations including customer liaison through digital platforms (Stripe/FormSG), processing of institutional purchases via e-Invoicing, and inventory management. Coordinate with Finance for sales reconciliation and maintain accurate records of transactions and stock levels.

1. To provide clerical and operational support in any other duties assigned.

1. Able to commit working till end of contract. Please indicate travel plans (if any).

Requirements:

Competency

1. Service-oriented, confident and have a passion for helping others
2. Good communication and interpersonal skills

Educational and Professional Requirements

1. GCE ‘N'/'O' Level/ Diploma / Degree holder
2. Proficient in Microsoft Office applications