Site Admin

Private Advertiser; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A construction company in Singapore is seeking an Administrative Support Officer to provide on-site assistance and manage communications between the project team and head office. Responsibilities include preparing daily attendance records, maintaining project documents, and coordinating with external parties. The ideal candidate should have a minimum GCE 'O' Level and possess strong computer skills, particularly in Microsoft Office. This role is key for ensuring smooth operations and effective public relations on site.

Qualifications

• Minimum GCE 'O' Level is required.
• Ability to work independently and adapt to a fast-paced environment.
• Skills in basic computer usage and familiar with Microsoft Office applications.

Responsibilities

• Provide professional administrative support on site.
• Prepare daily attendance records and approve timesheets.
• Maintain communication between the head office and site.
• Act as primary contact for project public relations.
• Handle incoming calls and project documents.

Skills

Simple computer skills

Understanding of words

Excel

PowerPoint

Multi-tasking

Education

Minimum GCE 'O' Level

Job description

Overview

Job Description:

• Provide professional administrative support on site

• Generate emails and reports when appropriate

• Prepare the daily attendance records of staffs and workers.

• Approve time sheet on system

• Update staffs and workers movement (medical leave, annual leave, home leave, on course, etc.)

• Site Admin / PRO provides administration support to project team and handles project public relation issues. Site Admin/PRO serves as primary contact point of information flow between Head Office and site.

• Site Admin / PRO duties include maintaining relationship and communicating project activities to project site neighbourhood, and attending and resolving complaints from external parties.

• Site Admin / PRO acts as project document controller and perform administrative duties include filing, sorting, printing, circulation, storage of some project documents (correspondences), and handling of all incoming telephone calls.

• Arrange driver’s schedule

• Track stocks of office supplies and place orders when necessary.

• Submit Delivery Order with project stamp and QC stamp to HQ by weekly basis, in charge of all paper works preparations and issuance to relevant internal and external parties, such as material requisition form, purchase order etc.

• Take minutes during meetings and prepare the minutes.

• Assume responsibility for maintenance of site office equipment, including computers, copy machines and fax machines

• Any other duties that may be assigned to you from time to time as your superior / management deem fit.

Qualifications

• Minimum GCE “O” Level.

• Skills required: simple computer skills, understanding words, excel and power point.

• Can work independently with initiative and able to adapt in a fast- paced environment

• Multi-tasking