Site Admin

Persol Kelly Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic team in the construction sector in Singapore is seeking a Site Administrator to ensure operational efficiency and provide effective administrative support. The ideal candidate will thrive in detail-oriented environments, manage multiple tasks, and possess strong organizational skills. Responsibilities include managing worker attendance, handling documentation, and providing general administrative support. This position offers an opportunity to work in an engaging site environment.

Qualifications

• Prior experience in site administration or document control is preferred.
• Ability to manage multiple tasks efficiently.
• Familiarity with document management systems is advantageous.

Responsibilities

• Record, verify, and submit weekly worker timesheets.
• Coordinate with site supervisors for accurate attendance reporting.
• Handle petty cash requests and maintain cash transaction records.

Skills

Detail-oriented

Organizational skills

Strong communication skills

Education

Diploma or GCE O/A Level

Tools

MS Office

Job description

Brief Summary

Join a dynamic team as a Site Administrator, where you'll play a crucial role in ensuring operational efficiency and effective administrative support at the project site. This position is ideal for those who thrive in detailed-oriented environments and enjoy multitasking.

Responsibilities

• Record, verify, and submit weekly worker timesheets to the office.
• Coordinate with site supervisors and HR for accurate attendance reporting.
• Manage worker check-in and check-out procedures at the dormitory.
• Maintain accurate occupancy records and ensure compliance with housing policies.
• Assist with onboarding documentation, induction, and orientation processes.
• Support offboarding activities, including clearance, final settlements, and equipment returns.
• Handle petty cash requests and disbursements for site operations.
• Maintain accurate records of cash transactions and receipts.
• Receive, register, file, and maintain both physical and electronic documents.
• Ensure proper version control, accessibility, and compliance with organizational policies.
• Support the preparation of documents for audits and project reporting.
• Update and maintain accurate worker and project records.
• Provide general administrative support including filing, correspondence, and other ad-hoc tasks as required.
• Ensure confidentiality and proper handling of sensitive information.

Requirements

• Diploma or GCE O/A Level; prior experience in site administration or document control is preferred.
• Detail-oriented and highly organized, with the ability to manage multiple tasks efficiently.
• Adaptable to dynamic environments and capable of working under site conditions.
• Proficiency in MS Office and basic data entry; familiarity with document management systems is advantageous.
• Strong communication skills with the ability to engage effectively with a diverse workforce.