Shipping Operations Executive

Supreme Maritime Services Pte. Ltd.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A maritime services company located in Singapore is seeking a dedicated professional to manage vessel voyages, ensuring optimal operations and commercial documentation. The ideal candidate should have a Polytechnic Diploma in Maritime Studies or Logistics, along with a minimum of 1 year of experience in shipping. Successful candidates will demonstrate excellent communication skills, knowledge of Charter Party terms, and be proactive team players. This role emphasizes strong fiscal management for voyages, including invoicing and liaising with various stakeholders.

Qualifications

• Minimum 1 year experience in Maritime / Shipping related responsibilities.
• Good knowledge of commercial documentation processes.
• Quick to respond to inquiries and issues.

Responsibilities

• Be the primary point of contact for the Master of the vessel.
• Liase with Charterers, review their instructions, and issue specific orders.
• Monitor day to day performance of the vessel.

Skills

Communication skills

Team player

Knowledge of Charter Party terms

Education

Polytechnic Diploma in Maritime Studies or Logistics

Job description

Responsibilities

• Voyage Management: Be the primary point of contact for the Master of the vessel ensuring that a close, cooperative bond is built on trust and mutual respect.
• Provide support, guidance and direction as needed.
• Liase with Charterers, review their instructions and issue voyage specific instructions to ships as required.
• Appoint and liaise with port agents, plan, and monitor port operations to result in effective port turn around.
• Ensure stowage plans are optimized to maximize intakes in the most economic fashion.
• File/follow up on all voyage related matters from Charterers.
• Monitor day to day performance of the vessel in compliance with CP, including speed performance and bunker consumption and promote weather routing and route optimization (SECA zones etc).
• Daily update of vessel schedule to Charterers.
• Be responsible for commercial documentation such as B/Ls and LOIs.
• Prepare laytime calculations.
• Ensure timely and accurate input into company's software system.
• Monitor profit and loss of respective vessel voyages.

Voyage Fiscal Management

• Monitor voyage related fiscal items including agency disbursement.
• Verify agent PDA and FDA invoices and arrange payment.
• Monitor freight/dead freight/demurrage/billables and other claim invoices.
• Prepare and send out freight invoices.
• Prepare and send out deviation and interim port invoices.
• Prepare and send out rebillable invoices.
• Prepare and send out demurrage invoices.
• Send out weekly reminder to Charterers for outstanding invoices.
• Prepare Charter Hire statements and arrange for payments promptly.
• Liaise with P&I and legal/lawyer to settle disputes.

Requirements

• Minimum Polytechnic Diploma in Maritime Studies or Logistics or in relevant discipline.
• Minimum 1 year experience in Maritime / Shipping related above work responsibilities.
• Good knowledge of Charter Party terms.
• Excellent written and verbal communication skills.
• Team player.
• Quick to respond.