Ship Management Associate

MOL CHEMICAL TANKERS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A shipping company in Singapore seeks a dedicated individual for a role in the Ship Management Department, combining accounting, financial support, and administrative duties. Responsibilities include vessel accounting, procurement coordination, and preparation of insurance documents. The ideal candidate should hold a diploma in Accounting or a related field with at least 2 years of experience in the shipping industry, and have strong proficiency in Microsoft Office. A willingness to work overtime during month-end closing is required.

Qualifications

• Minimum 2 years of experience in shipping or ship management.
• Strong proficiency in Microsoft Office applications.
• Independent, meticulous, and a good team player.

Responsibilities

• Assist in the preparation of vessel accounting.
• Review monthly expenses invoices for budget compliance.
• Coordinate with vessel managers for contracts.

Skills

Accounting

Financial reporting

Microsoft Office proficiency

Teamwork

Attention to detail

Education

Diploma in Accounting, Maritime Studies or related discipline

Job description

We are seeking a dedicated individual to support our Ship Management Department in a role that combines accounting, finance support, and administrative coordination. This position offers the opportunity to work closely with in-house and third-party ship managers, contributing to the smooth financial reporting and operational oversight of our marine activities.

Responsibilities

• Assist in the preparation of full spectrum of vessel accounting
• Undertake marine accounting work, creating AP, AR and GL and provide support in preparing vessel expenses report which includes generating monthly and quarterly settlement reports from the system
• Review the monthly expenses invoice to ensure the cost incurred are properly charged according to the budget allocation
• Monitor and review the procurement supply from vessel managers
• Coordinate with vessel managers in preparation for contracts
• Assist with the preparation of the marine insurance renewal and termination
• Process insurance invoice and maintain the records
• Assist all necessary documents for audit purpose
• Take minutes for ongoing project meetings
• Other administrative ad-hoc duties as assigned

Requirements

• Minimum Diploma, preferably in Accounting, Maritime Studies, Business Administration, Data Management or a related discipline
• Minimum 2 years of working experience in shipping or ship management companies handling vessel expenses or accounting matters
• Strong proficiency in all Microsoft Office applications
• Willingness to work overtime when necessary (i.e. during monthly closing)
• Independent and meticulous
• Good team player with positive working attitude