Service Logistics Coordinator (Urgent!)

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A reputable recruitment firm in Singapore seeks a Logistics Coordinator to manage material control, assist field service planning, and provide administrative support. The ideal candidate should have at least 3 years of experience in logistics or inventory management, preferably within the energy sector. This role involves coordinating with various stakeholders for maintenance activities and ensuring efficient document control. Interested applicants can apply via the company's website or send their resumes to the provided email address.

Qualifications

• At least 3 years of relevant experience in logistics or inventory management.
• Experience in power, oil & gas, or maintenance services is preferred.
• Basic mechanical knowledge is an advantage.

Responsibilities

• Coordinate with stakeholders for material planning during maintenance.
• Support local arrangements for technical advisors including logistics.
• Provide administrative support to the Service Department.
• Maintain accurate document control and customer data.
• Monitor customer after-sales needs and provide feedback.

Skills

Logistics

Inventory management

Material control

Warehouse operations

Communication

Education

Diploma or Degree in Logistics, Supply Chain, Engineering, Business Administration

Job description

Key Responsibilities

1. Material Control (35%)

• Coordinate with internal and external stakeholders for material planning during scheduled and unscheduled maintenance.
• Follow up on material readiness and expedite deliveries when required.
• Arrange customs clearance and inland transportation for materials arriving from overseas.
• Handle shipping documentation, including bills of lading and shipping marks.
• Oversee receiving, inspection, storage, and handling of materials at customer warehouses to ensure proper condition.
• Manage serialized power plant parts inventory, track movement, and generate “roll-in-roll-out” reports.
• Maintain inventory records for outage consumables and miscellaneous hardware, ensuring accurate stock levels and documentation.
• Coordinate withdrawals of parts and consumables from warehouses and stage them for outages.
• Prepare parts for return shipment to overseas repair facilities, including pre-packing and logistics documentation.

2. Field Service Planning (30%)

• Coordinate with stakeholders on dispatching technical advisors for maintenance activities.
• Support local arrangements for technical advisors, including work passes, visa applications, accommodation, transportation, training, permits, and site access.
• Provide on-site administrative arrangements for outage teams, covering transport, meals, IT equipment, and other requirements.

3. Administration & Sales Support (30%)

• Provide administrative and sales support to the Service Department.
• Prepare agendas and minutes for LTSA meetings and follow up on action items.
• Maintain accurate document control in Company Share Folders, Cabinets, Cloud System, and internal systems (e.g., Intramart).
• Process orders, generate purchase orders, submit claims, request payments, manage invoicing, and monitor payment status.
• Support ad-hoc projects and cross-functional tasks related to materials and service administration.
• Maintain up-to-date customer data, sales records, and parts usage for reporting, including forecasts and monthly results.
• Coordinate preparation of periodic reports and communication with customers.

4. Marketing & Other Duties (5%)

• Monitor customer after-sales needs and provide feedback to the team.
• Undertake additional duties assigned by the Service Department.

Requirements

Education & Experience

• Diploma or Degree in Logistics, Supply Chain, Engineering, Business Administration, or related field.
• At least 3 years of relevant experience in logistics, inventory management, warehouse operations, material control, or maintenance planning.
• Experience in power, oil & gas, heavy machinery, maintenance services, or process plant industries is preferred.
• Basic mechanical or rotating equipment knowledge is an advantage.
• Willing and able to work at power plant sites (Jurong Island) during outage periods.

HOW TO APPLY:

Interested applicants, please click on“Apply Now”or submit your resume to [e-mail]

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