Service Logistics Coordinator

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A logistics service provider in Singapore is seeking an experienced professional for material control and logistics coordination. Applicants should have a diploma or degree in a relevant field along with at least 3 years of experience in logistics and inventory management. The role involves coordinating material planning, maintaining inventory records, and providing administrative support to the service department. Knowledge of the power sector is preferred, and the candidate must be comfortable working on-site during outages.

Qualifications

• At least 3 years of experience in logistics, inventory management, or material control.
• Experience in power, oil & gas, or maintenance services is preferred.
• Willing to work at power plant sites during outages.

Responsibilities

• Coordinate material planning and ensure readiness for maintenance.
• Arrange logistics for technical advisors and prepare for outages.
• Provide administrative and sales support to the Service Department.
• Monitor customer feedback and undertake additional assigned duties.

Skills

Proficient in Microsoft Office

Basic mechanical knowledge

Education

Diploma or Degree in Logistics, Supply Chain, Engineering, or Business Administration

Tools

ERP systems

WMS

Lean SixSigma

Job description

KeyResponsibilities

1.Material Control (35%)

• Coordinate with internal and external stakeholders for material planning during scheduled and unscheduled maintenance.
• Follow up on material readiness and expedite deliveries when required.
• Arrange customs clearance and inland transportation for materials arriving from overseas.
• Handle shipping documentation, including bills of lading and shipping marks.
• Oversee receiving, inspection, storage, and handling of materials at customer warehouses to ensure proper condition.
• Manage serialized power plant parts inventory, track movement, and generate “roll-in-roll-out” reports.
• Maintain inventory records for outage consumables and miscellaneous hardware, ensuring accurate stock levels and documentation.
• Coordinate withdrawals of parts and consumables from warehouses and stage them for outages.
• Prepare parts for return shipment to overseas repair facilities, including pre-packing and logistics documentation.

2.Field Service Planning (30%)

• Coordinate with stakeholders on dispatching technical advisors for maintenance activities.
• Support local arrangements for technical advisors, including work passes, visa applications, accommodation, transportation, training, permits, and site access.
• Provide on-site administrative arrangements for outage teams, covering transport, meals, IT equipment, and other requirements.

3.Administration & Sales Support (30%)

• Provide administrative and sales support to the Service Department.
• Prepare agendas and minutes for LTSA meetings and follow up on action items.
• Maintain accurate document control in Company ShareFolders, Cabinets, Cloud System, and internal systems (e.g., Intramart).
• Process orders, generate purchase orders, submit claims, request payments, manage invoicing, and monitor payment status.
• Support ad-hoc projects and cross-functional tasks related to materials and service administration.
• Maintain up-to-date customer data, sales records, and parts usage for reporting, including forecasts and monthly results.
• Coordinate preparation of periodic reports and communication with customers.

4.Marketing & Other Duties (5%)

• Monitor customer after-sales needs and provide feedback to the team.
• Undertake additional duties assigned by the Service Department.

Requirements

Education& Experience

• Diploma or Degree in Logistics, Supply Chain, Engineering, Business Administration, or related field.
• At least 3 years of relevant experience in logistics, inventory management, warehouse operations, material control, or maintenance planning.
• Experience in power, oil & gas, heavy machinery, maintenance services, or process plant industries is preferred.

• Basic mechanical or rotating equipment knowledge is an advantage.

• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Willing and able to work at power plant sites (Jurong Island) during outage periods.
• Training or certification in ERP, WMS, or Lean SixSigma is an added advantage.

HOW TO APPLY

• Interested applicants, please click on “Apply Now” and provide the below details in your resume.
• We regret only shortlisted candidates will be notified.
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