Senior Specialist Document Control

EXYTE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading engineering firm in Singapore is looking for an experienced Document Control Specialist to provide effective support to project teams. Responsibilities include managing the Electronic Data Management System (EDMS) and ensuring accurate maintenance of technical documents. The ideal candidate has a minimum of 6 years of relevant experience, GCE O levels, and strong MS Office skills. Knowledge of ISO standards and good documentation procedures is essential. This role is crucial for ensuring that all project documentation is accurate and accessible.

Qualifications

• Minimum 6 years of relevant experience in document control.
• Proficient with maintaining technical documents and documentation procedures.
• Ability to maintain clear and accurate records for easy retrieval.

Responsibilities

• Provides effective document control support to project team.
• Manages the Electronic Data Management System (EDMS) for documents.
• Prepares and archives all project documentations upon completion.

Skills

Document control support

MS Office skills

Web-based environment software

Knowledge of ISO standards

Education

GCE O levels

Job description

Job Responsibilities:

• Provides effective document control support to project team
• Maintains technical documents, drawings, and all correspondences in an up-to-date, accurate, effective, and efficient manner
• Ensures that all maintenance of documents is in accordance with Document Control Procedures
• Manages Electronic Data Management System (EDMS) used in the project for both incoming and outgoing project documents as well as drawings
• Trains the project members, subcontractors, and client on the EDMS.
• Ensures that all hard and electronic copies are logged, filed, and uploaded to EDMS as required by the project for easy traceability, retrieval, and reference
• Generates various document control reports as required
• Ensures that controlled copies of latest approved documents and drawings are distributed to respective project members, subcontractors, and client as applicable as per the distribution matrix
• Maintains updated records of all approved documents and drawings
• Prepares and ensures that all project documentations are archived both in hard and electronic copies upon completion of the project

Job Requirements:

• GCE O levels
• Minimum 6 years of relevant experience
• Good MS Office skills
• Proficient with web based environment software
• Good knowledge of documentation procedures
• Maintains clear and accurate records and reports for easy retrieval and reference
• Knows ISO standards