Senior Secretary

Mapletree Investments Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading investment firm in Singapore seeks a Senior Secretary responsible for managing calendars and coordinating meetings. The ideal candidate will excel in communication, organize travel arrangements, and provide administrative support within the department. Duties include preparing business documents, managing expense claims, and maintaining organized files. Strong organizational skills and attention to detail are essential for this role, offering a dynamic work environment and opportunities for professional growth.

Qualifications

• Strong organizational skills and attention to detail.
• Proficient in handling travel arrangements and scheduling.
• Excellent communication skills, both verbal and written.

Responsibilities

• Manage calendar and ensure effective communication with stakeholders.
• Organize and coordinate meetings and appointments.
• Handle travel arrangements and itineraries.

Job description

Senior Secretary (Based in Singapore)

Date: 15 Jan 2026

Location: Singapore, Singapore

Company: Mapletree

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• Calendar Management and maintain effective communication with internal and external parties, handle calls and enquiries
• Schedule meeting and booking of meeting rooms
• Organize and coordinate meetings and appointments, manage conflicting priorities
• Manage travel arrangements and itineraries.
• Submit and monitor of expense claims and disbursements on a timely manner
• Maintain effective communication with internal and external parties, handle calls and enquiries
• Prepare business correspondences, documents, reports and presentation materials
• Generate department purchase requests and purchase orders for ad-hoc purchases
• In charge of on-boarding and off-boarding matters.
• Provide administrative support within the department and any other projects as assigned
• Maintain an organized filing system of paper and electronic documents system of paper and electronic documents.

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