Senior Purchasing and Admin Executive

Admira; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading company in purchasing management based in Singapore is looking for a Purchasing Planner to execute inventory management strategies and coordinate with suppliers. The ideal candidate should have at least a diploma in Purchasing or Inventory Management and 4-5 years of relevant experience. Key responsibilities include managing purchase orders, analyzing inventory data, and ensuring compliance with company policies. Strong communication and data analysis skills are essential.

Qualifications

• Experience in inventory planning and demand forecasting.
• Ability to manage supplier relationships effectively.
• Strong analytical skills and proficiency in Excel and Power BI.

Responsibilities

• Execute inventory management plans and purchasing strategies.
• Manage purchase orders and coordinate with suppliers.
• Prepare analysis reports and identify trends in inventory data.

Skills

Inventory Management

Data Analysis

Communication

Logistics Coordination

Microsoft Excel

Power BI

Microsoft Dynamics Navision

Education

Min Diploma in Purchasing/Inventory Management

Job description

Purchasing Planning

Support the Director in translating the company’s Purchasing Strategies and Policies into an Inventory Management Plan and Purchasing Plan

Execute the Purchasing Plan according to Company's procedures and inventory management goals.

Compliance with Company's Targets and Key Performance Indicators (KPI).

Collaborate with Logistics on inventory management and warehouse capacity for proper stocks control.

Maintain good and timely communication with Suppliers to optimize purchasing and delivery processes.

Coordinate and support contract negotiations to ensure legal requirements are met and contracts are signed within agreed timelines.

Purchasing Activities

Manage inventory Planning and Demand Forecasting - Track inventory level and order pipelines to avoid over and under stocking situation with the Inventory Plan.

Process purchase orders in Navision and co-ordinate with Suppliers and Logistics on delivery timeline.

Implement contingency plans with regards to delayed or urgent deliveries.

Ensure quality assurance processes and liaise with Suppliers on any stock discrepancies.

Verification of Purchase Orders for Shipment clearance and payments.

Liaise and co-ordinate with Freight Forwarders and Logistics/Storage Vendors for stocks.

Data Analysis and Reporting

Prepare and support analysis reports to Management.

Identify and predict trends and patterns in data and prepare Key Inventory Analysis Metrics to derive actionable recommendations.

Admin & IT Support

Support in IT technical support.

Able to perform any additional duties assigned by Reporting Manager or Managing Director.

Knowledge and Competency:

Able to use Microsoft Office, Advanced Excel, Power BI, Microsoft Dynamics Navision. Some basic knowledge of IT skills.

Qualification

Min Diploma, Advanced/Higher/Graduate Diploma or Degree

Specialized in Purchasing/Inventory Management or any other relevant subjects.

Experience

4-5 years