Senior Procurement & Sourcing Specialist

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading personnel services firm in Singapore is seeking an experienced procurement specialist to manage sourcing, vendor relationships, and project coordination. Candidates should have 5–10+ years in procurement, ideally within the interior design or construction sectors. The role requires strong attention to detail, excellent coordination skills, and proficiency in procurement tools. This position offers opportunities for operational improvement and process development within a dynamic business environment.

Qualifications

• 5–10+ years’ experience in procurement, sourcing, or vendor management.
• Strong knowledge of FF&E, materials, finishes, and production timelines.
• Proven experience managing procurement trackers and sample libraries.
• Highly organised with attention to detail and documentation discipline.
• Excellent coordination and follow-up skills.

Responsibilities

• Source materials in line with design specifications and budgets.
• Maintain procurement schedules aligned with project timelines.
• Build relationships with local and international suppliers.
• Assist in budget tracking and procurement reporting.
• Contribute to improving procurement processes and workflows.

Skills

Procurement

Vendor management

Attention to detail

Stakeholder management

Excel proficiency

Job description

Job Scope

• Source FF&E, materials, finishes, lighting, fabrics, accessories, and services in line with approved design specifications and project budgets
• Obtain, review, and compare quotations, lead times, MOQs, samples, and technical details
• Support value engineering where required without compromising design intent
• Maintain accurate procurement schedules aligned with project timelines and milestones

Vendor & Supplier Management

• Build and maintain strong relationships with local and international suppliers, manufacturers, and fabricators
• Coordinate samples, mock‑ups, shop drawings, and approvals with suppliers and internal teams
• Track supplier performance across quality, cost, lead time, and reliability
• Support onboarding of new vendors and maintain up‑to‑date supplier databases

Samples Management - Ongoing

• Arrange and coordinate samples for designers upon request, ensuring:
  • Sample request forms are fully completed
  • Correct project references are included
  • Specific questions or evaluation criteria listed in the form are clearly communicated to suppliers
• Maintain and update:
  • Master Sample List
  • Master Project FF&E Listing
  • Master Office Stock / Sample Inventory List
• Track samples from request through receipt, issue, approval, return, or retention
• Ensure samples are clearly labelled, organised, and stored appropriately
• Proactively follow up on missing, delayed, or non‑compliant samples

Project Coordination & Support

• Work closely with designers, architects, project managers, and site teams to align procurement and samples with project milestones
• Track purchase orders, deliveries, and installation timelines
• Coordinate logistics, shipping, customs clearance (where applicable), and site deliveries
• Flag risks early (delays, shortages, cost changes) and propose practical solutions

Cost Control & Documentation

• Assist in budget tracking, cost breakdowns, and procurement reporting
• Ensure accurate and complete documentation, including:
  • Purchase orders
  • Invoices
  • Delivery notes
  • Supplier contracts and sample records
• Support finance and operations teams with reconciliations and approvals

Operational Improvement

• Contribute to improving procurement processes, templates, and workflows
• Support the development of preferred supplier lists and pricing frameworks
• Assist in building scalable procurement and inventory systems as the business grows regionally

Requirements

Key Skills & Experience

• 5–10+ years’ experience in procurement, sourcing, or vendor management, preferably within interior design, architecture, hospitality, real estate, or construction
• Strong working knowledge of FF&E, materials, finishes, and production timelines
• Proven experience managing procurement trackers, FF&E schedules, and sample libraries
• Highly organised with strong attention to detail and documentation discipline
• Excellent coordination, follow‑up, and stakeholder management skills
• Proficient in Excel and procurement/project tracking tools

Personal Attributes

• Structured, detail‑driven, and process‑oriented
• Proactive, accountable, and solutions‑focused
• Calm under pressure / comfortable managing multiple projects concurrently
• Strong sense of ownership and pride in execution quality
• Collaborative team player with a service mindset

EA License No.: 96C4864 (Shanice Lim Xin Ni)

Reg. No.: R22110485