Senior Officer HR & Admin

Private Advertiser; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local HR company in Singapore is looking for a Human Resources Officer to manage recruitment, payroll processing, compliance, and staff engagement. The ideal candidate will have a Diploma or Degree in Human Resource Management and at least 3 years of relevant experience. Proficiency in Microsoft Office and familiarity with Singapore employment legislation are important. The role offers a flexible work arrangement and is initially based at HQ before relocating to a different location. Singaporeans only.

Benefits

Flexible work arrangement

5-day work week

Qualifications

• Minimum 3 years of relevant HR, Admin, and Payroll experience.
• Familiarity with Singapore employment legislation.
• Able to work independently under pressure.

Responsibilities

• Coordinate and administer end-to-end recruitment activities.
• Handle monthly payroll processing and maintain accurate records.
• Maintain HR records, ensuring accuracy and compliance.
• Manage all work pass matters and administer claims.
• Support training and development initiatives.
• Assist in staff welfare and engagement initiatives.

Skills

Strong sense of responsibility

Integrity

Confidentiality

Meticulous and detail-oriented

Good interpersonal skills

Proficient in Microsoft Office

Education

Diploma or Degree in Human Resource Management

Tools

Info-Tech HRMS

Job description

ROLE AND RESPONSIBILITIES

1. Human Resources Operations & Employee Lifecycle

• Coordinate and administer end-to-end recruitment activities, including job descriptions, liaison with recruitment agencies, resume screening, interview coordination, onboarding, and offboarding.
• Prepare and administer HR documentation such as employment contracts, confirmation letters, increment letters, termination letters, and other HR correspondence.
• Manage employee relations matters, including responding to staff queries, follow-ups on HR-related issues, and supporting grievance or appeal processes.
• Conduct and support exit interviews and ensure proper clearance and documentation.

2. Payroll, Compensation & Benefits

• Handle monthly payroll processing accurately and on time, including payroll journals and supporting documentation.
• Maintain accurate records for attendance, leave, salary administration, contract renewals, and staff movements.

3. HR Records, Compliance & Governance

• Maintain, update, and ensure completeness of all HR records, including physical personnel files (P-Files), e-HR folders, and HRMS (Info-Tech), for both existing and resigned staff.
• Ensure HR records are organised, accurate, and audit-ready, including regulatory and statutory documentation.

4. Work Passes, Claims & Statutory Matters

• Handle all work pass matters, including application, renewal, issuance, cancellation, and tax clearance for foreign employees.
• Administer government and statutory claims such as NS, childcare, maternity, levy, medical, insurance, and staff injury claims in a prompt and compliant manner.

5. Learning, Development & Performance Support

• Support training and development initiatives, including training needs analysis, course administration, coordination, and post-training evaluation.
• Assist in performance appraisal processes and the compilation of relevant performance documentation.

6. Staff Engagement & Administration

• Support staff welfare, engagement initiatives, and company events such as annual dinners, team-building activities, and other corporate activities.
• Promote the Group’s corporate values to foster a positive and inclusive workplace culture.
• Provide general administrative support and undertake ad-hoc duties as assigned by the HR Manager.

REQUIREMENTS

Qualifications & Experience

• Diploma or Degree in Human Resource Management or equivalent.
• Minimum 3 years of relevant HR, Admin, and Payroll experience.
• Familiar with Singapore employment legislation, including the Employment Act and CPF regulations.
• Experience with Info-Tech HRMS or similar HR systems is an advantage.

Skills & Competencies

• Strong sense of responsibility, integrity, and confidentiality.
• Meticulous, well‑organised, and detail‑oriented.
• Able to work independently, manage deadlines, and perform under pressure.
• Good interpersonal and communication skills (written and verbal).
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).

ADDITIONAL INFORMATION

• The role will be based at HQ (Lavender) initially, before relocation to the West Coast.
• 5‑day work week with Flexible Work Arrangement (FWA), where appropriate.
• Official working hours:
• Monday to Thursday: 8:30 am – 6:00 pm
• Friday: 8:30 am – 5:30 pm
• Singaporeans only.