Senior Office Administrator (Facilities)

QUESS SELECTION & SERVICES PTE. LTD.; Singapore; On-site; SGD 50,000 - 75,000; Full time

Job summary

A service company in Singapore is looking for a Facilities Operations Manager to oversee daily office operations and ensure all systems function smoothly. The ideal candidate should have a diploma or degree in Facilities Management and 4-5 years of relevant experience, particularly in IT or financial environments. Proficiency in vendor management, compliance matters, and a strong technical background in UPS and HVAC systems are essential. Excellent communication skills and the ability to work both independently and within a team are required.

Qualifications

• 4-5 years of experience in facilities operations or corporate real estate.
• Experience managing door access control and CCTV systems.
• Familiarity with compliance reporting and building management systems.

Responsibilities

• Manage daily office facilities operations including multiple systems.
• Conduct routine inspections to ensure all systems are operational.
• Oversee CCTV operations and manage vendor relationships.
• Ensure safety and audit compliance with Singapore standards.

Skills

Technical knowledge of UPS

Generator systems

Electrical distribution

HVAC knowledge

Fire suppression systems

Vendor management

Microsoft Excel proficiency

Excellent communication skills

Education

Diploma or Degree in Facilities Management

Job description

Responsibilities

• Manage daily office facilities operations including electrical, HVAC, UPS, generator, lighting, plumbing& etc.systems.
• Conduct routine inspections to ensure all office systems are in good working condition.
• Support IT and server room infrastructure-including power supply, cooling, FM-200/pre-action fire suppression, and environmental monitoring.
• Administer door access control systemsand after-hours support.
• Oversee CCTV operations, including system monitoring, footage retrieval, and coordination with security vendors.
• Coordinate preventive and corrective maintenance with vendors and building management.
• Vendor, contractor and incident management.
• Ensure safety, fire, and audit compliance in line with Singapore standards.
• Support space planning, office setup, and staff relocations in coordination with stakeholders.
• Liaise with landlord, vendors, and internal departments for operational and escalation matters.
• Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
• Ensure operations adhere to policies and regulations
• Track facility budgets, vendor contracts, and maintenance documentation.
• Other administrative supports.

Qualifications and Profile

• Diploma or Degree in Facilities Management, Engineering, Building Services, or related field.
• 4-5 years of experience in facilities operations or corporate real estate, preferably within financial or IT-driven environments.
• Strong technical knowledge of UPS, generator systems, electrical distribution,HVAC, and fire suppression (FM-200/pre-action).
• Experience managing door access control and CCTV systems.
• Familiarity with vendor management, building management systems (BMS), and compliance reporting.
• Highly proficient in Microsoft Excel, with strong skills in applying formulas, analyzing datasets, and generating reports.
• Excellent communication and coordination skills, with a proactive and service-oriented mindset.
• Able to work independently and support after-hours maintenance or emergency situations when required
• Ability to work independently and as part of a team.