Senior Executive, Teaching Assignment & Graduation Matters

Nanyang Technological University; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A prestigious educational institution in Singapore is seeking a Senior Executive to oversee part-time lecturer administration. This role involves managing contracts, budgets for academic operations, and processing student requests. The ideal candidate should have at least a bachelor’s degree and three years of administrative experience in higher education. Strong organisational skills and proficiency in systems like Workday are essential for success in this role. The position offers an opportunity to contribute to the academic excellence of the institution.

Qualifications

• Minimum of 3 years of relevant administrative experience, preferably in higher education.
• Meticulous, proactive, and able to work independently.
• Experience in managing academic workflows is required.

Responsibilities

• Manage end-to-end part-time lecturer contract processes.
• Monitor and administer the PTL budget annually.
• Process student requests and maintain accurate records.
• Coordinate teaching assistant assignments for PhD students.
• Perform ad-hoc duties to support School operations.

Skills

Strong organisational skills

Good communication skills

Stakeholder coordination

Ability to manage multiple timelines

Proficiency in MS Office

Education

Bachelor’s degree

Tools

Workday

Student information systems

MS Office

Job description

The School of Mechanical and Aerospace Engineering (MAE) in NTU is renowned for its research prowess in advanced manufacturing, aerospace, biomedical, industrial, maritime engineering, and robotics. Aligned with Singapore’s RIE2025 strategy, MAE drives technological innovation, bolstering local manufacturing and engineering sectors.

MAE offers comprehensive undergraduate programmes in Mechanical and Aerospace Engineering, ensuring students gain a robust engineering foundation and modern technological expertise. At the graduate level, MAE provides Master of Science programmes and Ph.D. opportunities that emphasize industry-relevant skills and cutting‑edge research, preparing students for leadership roles in their fields.

The Senior Executive, Teaching Assignments & Graduation Matters will support the School’s academic operations by overseeing part‑time lecturer (PTL) administration, managing teaching‑related resources, and ensuring smooth delivery of student and programme processes. The role requires strong coordination, attention to detail, and the ability to manage multiple academic workflows efficiently.

Key Responsibilities:

• Part‑Time Lecturer Contract & Onboarding Management

  Manage end‑to‑end PTL contract and service agreement processes — including preparation, review, approvals, and onboarding (system access, induction, HR/Finance coordination). Maintain accurate and audit‑compliant PTL records.

• PTL Budget, Remuneration & Resource Management

  Monitor and administer the PTL budget (~S$2M annually), track teaching loads and cost implications, prepare financial updates, and ensure accurate and timely processing of remuneration and Workday approvals.

• Student Academic Administration

  Process student requests such as Leave of Absence (LOA), withdrawals, medical certificates, and Massive Open Online Courses (MOOC) credit transfers. Liaise with academic advisors and administrative offices to ensure timely status updates and maintain accurate student records.

• Course Exemptions, TA Coordination & Academic Compliance

  Coordinate teaching assistant (TA) assignments for PhD students in collaboration with the Postgraduate Office, ensuring equitable workload distribution and maintaining accurate tracking databases.

• Perform any other ad‑hoc duties as assigned to support School operations

Requirements:

• Bachelor’s degree with at least 3 years of relevant administrative experience, preferably in higher education.

• Strong organisational skills, high accuracy, and ability to manage multiple timelines.

• Good communication and stakeholder coordination skills.

• Proficiency with systems such as Workday, student information systems, and MS Office is an advantage.

• Meticulous, proactive, and able to work independently and in teams.

We regret that only shortlisted candidates will be notified.