Senior Executive Secretary & Office Operations Lead

Sian Chay Medical Institution; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A healthcare organization in Singapore is seeking an Executive Secretary / Office Administrator to manage executive support and daily office operations. The ideal candidate should possess a diploma in Business Administration and have 3–5 years of relevant experience. Key responsibilities include providing executive secretarial support to management, managing office functions, and handling confidential information. Proficiency in Microsoft Office and bilingual in English and Chinese is essential for this dynamic role.

Qualifications

• 3–5 years of experience in executive secretarial or office management roles.
• Strong organizational skills to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Discreet and professional with sensitive information.
• Bilingual in English and Chinese.

Responsibilities

• Provide executive-level secretarial support to management.
• Manage daily office operations and administrative tasks.
• Prepare reports, presentations, and meeting materials.
• Coordinate business activities ensuring deadlines are met.
• Liaise with departments, partners, and vendors.
• Handle confidential information with professionalism.
• Support planning and coordination of company events.

Skills

Ability to Multitask

Microsoft Office

Office Management

Administration

Administrative Support

Scheduling

Education

Diploma in Business Administration, Management, or a related field

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

A healthcare organization in Singapore is seeking an Executive Secretary / Office Administrator to manage executive support and daily office operations. The ideal candidate should possess a diploma in Business Administration and have 3–5 years of relevant experience. Key responsibilities include providing executive secretarial support to management, managing office functions, and handling confidential information. Proficiency in Microsoft Office and bilingual in English and Chinese is essential for this dynamic role.