Senior / Executive (Personal Assistant)

Agency for Integrated Care; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A healthcare organization in Singapore is looking for a Personal Assistant to provide comprehensive secretarial and administrative support to the Chief. The successful candidate will manage the Chief's calendar, coordinate communications, and maintain confidential information. Candidates should have a degree in Business Administration and at least 3 years of experience supporting senior management. This role demands a meticulous, proactive individual with strong communication skills and proficiency in Microsoft Office Suite.

Qualifications

• At least 3 years of experience as a Personal Assistant or Executive Assistant.
• Ability to work independently and prioritize tasks effectively.
• Self-starter with resilience in a dynamic organization.

Responsibilities

• Oversee the Chief's calendar and travel plans.
• Serve as the main liaison between the Senior Leader and stakeholders.
• Draft and manage correspondence and reports.

Skills

Strong command of English

Time management

Organizational skills

Confidentiality

Proficient in Microsoft Office Suite

Education

Degree in Business Administration or equivalent

Job description

Company description

The Agency for Integrated Care (AIC) aims to create a vibrant care community for people to live well and age gracefully. AIC coordinates and supports efforts in integrating care to achieve the best care outcomes for our clients. We reach out to caregivers and seniors with information on staying active and ageing well, and connect people to services they need. We support stakeholders in their efforts to raise the quality of care, and also work with health and social care partners to provide services for the ageing population. Our work in the community brings care services and information closer to those in need. For more about us, please visit https://www.aic.sg.

Job description

This role provides comprehensive secretarial and administrative support to the Chief, ensuring efficient management of daily operations and confidential matters.

• Oversee the Chief's calendar, meetings, appointments, and travel plans.
• Manage confidential company information and prepare presentation materials.
• Serve as the main liaison between the Senior Leader and internal / external stakeholders.
• Coordinate communications between the Chief and stakeholders, ensuring clarity and efficiency of message.
• Draft, edit, and manage correspondence, presentations, and reports as required.
• Arrange all meeting logistics, including venue booking, agenda preparation, and minute taking.
• Consolidate and distribute materials to relevant parties within set timelines.
• Maintain organised physical and digital filing systems for document accessibility.

Job Requirements

• Degree in Business Administration or equivalent with a least 3 years of proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior management.
• Meticulous in work with a strong command of English with good written and verbal communication skills
• Able to work independently and prioritize tasks effectively.
• Has good time management and organisational skills, with the ability to work under pressure and multi-tasking
• Team player and a self-starter with the resilience to thrive in a highly dynamic organization
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Positive, proactive and able to always exercise good judgment
• Ability to maintain confidentiality and handle sensitive information with integrity.