Senior Executive, Human Resources

Newcastle Australia Institute of Higher Education Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An educational institution based in Singapore is seeking a Senior HR Executive to oversee recruitment processes, HR administration, and compliance with employment laws. The ideal candidate should possess a degree in HR or related fields, have 3–5 years of HR experience in a generalist role, and be proficient in HRIS and payroll coordination. This role is pivotal in maintaining accurate employment records and liaising with government agencies to ensure compliance. Strong problem-solving skills and attention to detail are essential.

Qualifications

• Minimum 3–5 years of relevant HR experience, preferably in a generalist role.
• Hands-on experience in recruitment, HR administration, payroll coordination, and statutory compliance.
• Working knowledge of Singapore employment legislation.

Responsibilities

• Manage end-to-end recruitment for full-time and sessional staff.
• Oversee post-onboarding administration including employment documentation.
• Liaise with outsourced payroll service providers on payroll processing.
• Administer work pass applications and renewals.

Skills

Recruitment

HR administration

Payroll coordination

Compliance knowledge

Problem-solving

Attention to detail

Education

Degree in Human Resource Management, Business Administration, or related discipline

Tools

HRIS

Job description

The Senior HR Executive plays a key role in supporting the full spectrum of Human Resources operations, with a strong focus on recruitment, HR administration, payroll coordination, and statutory compliance. This role works closely with hiring managers, external service providers, and government agencies to ensure smooth and compliant HR processes while contributing to policy development and HR projects. Duties and responsibilities include but are not limited to:

Job Description

• Manage end-to-end recruitment for full-time and sessional staff, including job advertisement drafting and posting, application shortlisting, interview coordination, reference checks, and liaison with hiring managers.
• Oversee post-onboarding administration, including employment documentation, HRIS and leave system setup, induction support, and probation tracking.
• Maintain, track, and review new and existing employment contracts to ensure accuracy and compliance.
• Liaise with outsourced payroll service providers on monthly payroll processing, employee changes, and salary adjustments.
• Monitor and track staff salary increments and prepare related correspondence.
• Support annual income tax filing by verifying employee information and providing guidance on tax-related matters.
• Prepare, manage, and maintain all HR-related documentation and correspondence.
• Oversee the administration of the leave management system, ensuring accurate records and policy adherence.
• Provide support in organising company events and HR initiatives as required.
• Administer work pass applications and renewals, including matters relating to Government Paid Childcare Leave (GPCL) and Government Paid Maternity Leave (GPML).
• Liaise with government agencies such as MOM, IRAS, and CPF to obtain clarification and ensure compliance with statutory requirements.
• Assist in the development, review, and implementation of HR policies, standard operating procedures, and guidelines.
• Participate in and support HR-related projects from initiation through implementation, contributing to process improvement and operational effectiveness.

Requirement

• Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 3–5 years of relevant HR experience, preferably in a generalist role.
• Hands-on experience in recruitment, HR administration, payroll coordination, and statutory compliance.
• Working knowledge of Singapore employment legislation, including MOM regulations, CPF, IRAS, and work pass requirements.
• Experience working with HRIS and outsourced payroll vendors.
• Demonstrated ability to take ownership, drive innovation and process improvement, and contribute to overall corporate operations.
• Ability to work both independently and collaboratively, with strong initiative, problem-solving skills, and high attention to detail in completing tasks and assigned projects.
• Meticulous, well-organised, and conscientious.

(Only shortlisted candidates will be notified)