Senior Executive (Finance)

National Gallery Singapore; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A leading cultural institution in Singapore seeks an Accounts Payable Manager to ensure the accurate processing of AP transactions and fixed assets management. The successful candidate will manage day-to-day operations, support internal and external audits, and assist in finance transformation projects. A degree or diploma in Accounting is required along with 1 to 3 years of relevant experience. Proficiency in ERP systems and data analysis tools is essential for this role.

Qualifications

• Minimum of 1 to 3 years of accounting experience in charity or public sector.
• Hands-on experience with accounting or ERP systems is a plus.
• Proficient with data analysis tools for report generation.

Responsibilities

• Manage accounts payable processing and ensure timely payment cycles.
• Maintain fixed assets register and participate in annual verification exercises.
• Support audits and finance transformation initiatives.

Skills

Analytical skills

Organizational skills

Problem-solving skills

Communication skills

Stakeholder management

Education

ACCA or Diploma/Degree in Accounting or Finance

Tools

SAP

Power BI

Excel (Pivot Tables)

Job description

Job Summary

Reporting to the Senior Manager (Finance), this position is responsible for the efficient and accurate processing of Accounts Payable transactions and the administration of Fixed Assets. This role ensures compliance with statutory and organisational policies and procedures, upholding the highest standards of transparency and accountability. This role requires close collaboration with both internal teams and external agencies to strengthen the Gallery's funding ecosystem.

Key Responsibilities

Accounts Payable

• Manage day-to-day accounts payable processing, ensuring timely and accurate handling of invoices and payments.
• Review and verify incoming invoices against purchase orders and contracts; ensure proper approvals and coding.
• Maintain timely payment cycles and support month-end closing activities.
• Review and maintain the vendor master file, supporting vendor onboarding and compliance with organisational requirements.
• Prepare and post AP accruals; perform AP reconciliations and generate AP ageing reports.
• Collaborate with departments to expedite invoice processing and resolve AP-related issues.
• Handle staff claims, reimbursements, and corporate card transactions in accordance with policy.
• Respond to vendor and internal inquiries regarding payment status, invoice discrepancies, and documentation.
• Prepare withholding tax filings and support statutory compliance.
• Generate and review reports (e.g., Grab Report, Dispute Report) as required.

Fixed Assets

• Maintain the fixed assets register, including asset additions, disposals, and depreciation.
• Prepare fixed assets schedules for review by management.
• Participate in annual fixed assets verification exercises and periodic reviews of impairment and disposal policies.
• Ensure compliance with statutory and organisational requirements for fixed assets management.

Others

• Support internal and external audits, providing documentation and resolving audit queries.
• Participate in finance transformation initiatives to streamline AP processes and enhance operational efficiency.
• Any other ad-hoc duties as assigned.

Qualifications

• ACCA or Diploma/Degree in Accounting, Finance, or a related discipline.
• At least 1 to 3 years of progressive accounting experience, preferably within the charity, non-profit or public sector.
• Hands‑on experience with accounting/ERP systems (e.g. SAP) will be advantageous.
• Proficient in using Pivot Tables, Power BI and data analysis tools to generate insightful reports.
• Strong analytical, organisational, and problem‑solving skills; meticulous attention to detail.
• Ability to work independently, manage multiple deadlines, and deliver accurate outputs.
• Excellent stakeholder management, communication and interpersonal skills to co‑create solutions.
• Commitment professionalism, integrity, and accountability in all aspects of work.