Senior Executive Assistant

World Bank Group; Singapore; On-site; SGD 60,000 - 85,000; Full time

Job summary

An international development institution in Singapore is looking for an experienced Executive Assistant to provide comprehensive support to the Regional Vice President Asia Pacific. This role entails managing the RVP’s calendar, drafting correspondence, coordinating logistics, and maintaining confidentiality on sensitive information. The ideal candidate should have at least 8 years of administrative experience, excellent communication skills, and proficiency in Microsoft Office tools, while additional language skills are a plus. This position offers a unique opportunity to contribute to impactful projects on a global scale.

Benefits

Comprehensive benefits including a retirement plan

Medical, life and disability insurance

Paid leave including parental leave

Qualifications

• Minimum of 8 years of prior experience in administrative assistance and office management.
• Excellent interpersonal and communication skills; proficiency in another regional language is an advantage.
• Ability to solve problems quickly and manage confidential information.

Responsibilities

• Manage the RVP’s calendar and prioritize meetings across time zones.
• Draft and proofread routine correspondence and produce bank-standard reports.
• Coordinate complex travel arrangements and office record management.

Skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft Powerpoint

Calendar Management

Microsoft Excel

SharePoint

Administrative Experience

Budgeting

Flexibility

Education

Bachelor’s degree

Tools

Microsoft Office Suite

AI tools

Google Suite

Job description

Build a career with impact. Working at the World Bank Group (WBG) provides a unique opportunity to help countries solve their greatest development challenges. As one of the largest sources of funding and knowledge for developing countries the WBG is a unique partnership of five global institutions dedicated to ending poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide the WBG works with public and private sector partners investing in groundbreaking projects and using data, research and technology to develop solutions to the most urgent global challenges.

The International Finance Corporation (IFC), a member of the World Bank Group, is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries using our capital, expertise and influence to create markets and opportunities in developing countries. In fiscal year 2025, IFC committed a record $71.7 billion to private companies and financial institutions in developing countries, leveraging private sector solutions and mobilizing private capital to create a world free of poverty on a livable planet.

IFC’s Singapore office is looking to recruit an experienced Executive Assistant who will provide a full range of executive support to the Regional Vice President Asia Pacific (RVP). The Office of the RVP provides strategic leadership and oversight for the World Bank Group’s regional operations, partnerships and policy dialogue with client governments and development partners. The EA will act as a primary point of contact for internal and external stakeholders, manage the RVP’s agenda and communications, and provide high‑level administrative and logistical coordination to facilitate the RVP’s leadership and decision‑making functions.

Duties and Responsibilities

• Manage the RVP’s calendar and prioritize meetings across time zones.
• Draft and proofread routine correspondence, produce bank‑standard reports and documents.
• Coordinate the flow of information to and from the RVP office.
• Organize briefing materials and presentations, and follow up on actions and decisions from meetings.
• Maintain strict confidentiality of all sensitive and strategic information.
• Coordinate complex travel arrangements, mission planning, visas, itineraries and logistics.
• Manage office records, filing systems and databases in compliance with WBG policies.
• Process administrative requests such as procurement expense claims and vendor coordination.
• Provide full logistical and secretarial support to the country front office, including arranging travel schedules, organizing meetings, senior management visits and knowledge‑sharing events.
• Develop shared tracking tools and disseminate knowledge and best practices to ensure efficient delivery of administrative and support services.
• Support organization of high‑level events, conferences and regional meetings.
• Track assigned tasks and project steps, coordinate with staff and provide assistance on project‑related matters.
• Identify and resolve diverse issues and problems as they arise, interpreting existing procedures and processes independently.

Office Administrator

• Mentor less experienced staff, share knowledge and promote cooperation within the ACS community.
• Provide backup support to ACS peers during heavy workload.
• Work collaboratively with ACS staff across all WBG offices.
• Maintain office repairs and supervise junior ACS and agency staff.
• Liaise with facility management vendors.

Selection Criteria

• Bachelor’s degree with a minimum of 8 years of prior experience in administrative assistance and office management.
• Excellent interpersonal and communication skills; written and spoken English; proficiency in another regional language an advantage.
• High attention to detail and strong organizational time management and multitasking skills.
• Ability to solve problems quickly and efficiently, handle highly sensitive confidential information and work well under pressure.
• Dependability, sense of urgency, integrity and confidentiality.
• Advanced proficiency in Microsoft Office Suite, Teams, SharePoint, OneDrive and AI tools.
• Flexibility and willingness to work extended hours.

WBG Culture Attributes

• Sense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders.
• Thoughtful risk‑taking: Challenge the status quo and push boundaries to achieve greater impact.
• Empowerment and accountability: Empower yourself and others to act and hold each other accountable for results.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits including a retirement plan; medical, life and disability insurance; and paid leave including parental leave as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation or disability.

Learn more about working at the World Bank and IFC including our values and inspiring stories.

Key Skills

• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft Powerpoint
• White Papers
• Calendar Management
• Microsoft Excel
• SharePoint
• Administrative Experience
• Budgeting
• DoD Experience
• Google Suite

Required Experience: Senior IC

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