Senior Executive, Administration, EX1A01

Resorts World at Sentosa Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading lifestyle destination resort in Singapore is seeking a detailed and people-oriented Senior Executive. This role involves managing the department's administration, including training matters and payroll processes. You will ensure compliance with regulatory requirements and provide essential administrative support. The ideal candidate has a minimum of 5 years of related experience and possesses strong organizational and communication skills. Proficiency in Microsoft 365 applications is essential. This position offers a dynamic work environment with significant responsibilities.

Qualifications

• Minimum 5 years related administrative work experience.
• Able to work with minimal supervision.

Responsibilities

• Manage department's administration and training matters.
• Liaise with training vendors for appropriate training.
• Manage FME Learning Management System.
• Handle virtual roster processing for payroll.
• Manage onboarding/offboarding processes.

Skills

Organizational skills

Communication skills

Collaboration skills

Microsoft 365 proficiency

Basic accounting knowledge

Job description

Company description

Resorts World Sentosa (RWS), Asia's premium lifestyle destination resort, is located on Singapore's resort island of Sentosa. Spanning 49 hectares, RWS is home to world-class attractions including Universal Studios Singapore, S.E.A. Aquarium, Dolphin Island and Adventure Cove Waterpark. Complementing the adventure and adrenaline of its theme parks and attractions are eight unique luxury hotels, the world-class Resorts World Convention Centre, and a casino. RWS offers award-winning dining experiences and exciting cuisines from around the world across its many renowned celebrity chef restaurants, establishing itself as a key player in Singapore's vibrant and diverse dining scene and a leading gourmet destination in Asia for epicureans. The integrated resort also offers world-class entertainment, from original resident productions to concerts. RWS has been named "Best Integrated Resort" since 2011 for ten consecutive years at the TTG Travel Awards which recognises the best of Asia-Pacific's travel industry.

Job description

Job Responsibilities

We are seeking a detailed and people-oriented Senior Executive to join our team. This role is responsible for managing the department's administration (including virtual roster administration) and training related matters. You'll play a key role in ensuring the department complies with all administration, training and regulatory requirements as well as timely processing of Team Members' overtime for payroll extraction.

Key Responsibilities

Department Training Administration

• Liaise with training vendors for appropriate training to meet FME training needs.


• Registration, enrolment, scheduling and venue booking (if conducted in RWS) for identified courses


• Obtaining quotations and payment processing for training


• Manage FME Learning Management System (LMS)


• Other adhoc administrative support as required

Virtual Roster (payroll system) Administration

• Need to work on every Mon, 1st & 15th of the month for virtual roster processing (publishing, authorization and payroll extraction).


• Check to ensure Team Member swipes are approved correctly by respective Time Managers


• Check to ensure that overtime do not breach MOM guidelines.


• Maintain Team Members' Leave Records (Annual Leave, Public-Holiday-In-Lieus, Sick Leave, No Pay Leave, etc)

HR Administration

• Manage onboarding/offboarding processes


• Liaise with Team Members on medical checkups, contract renewals, etc.


• Act as point of contact for admin and logistic matters


• Arrangement of interviews

Job Requirements

• Minimum 5 years related administrative work experience

Skills

• Possess good organizational communication and collaboration skills


• Able to work with minimal supervision


• Proficient in Microsoft 365 applications


• Basic accounting knowledge