Senior Executive, Administration (2-year contract)

National University of Singapore; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading educational institution in Singapore is seeking a Senior Executive to support operations in finance administration, HR, events, and office administration. Responsibilities include processing invoices, coordinating recruitment, and managing events. The ideal candidate has a degree, experience in coordination, and strong organizational skills. Proactivity and the ability to work independently are key traits. Join our team and contribute to an impactful educational environment.

Qualifications

• Degree in any discipline is required.
• Experience in coordination and events is necessary.
• Strong organization and communication skills are essential.
• Must be proactive, collaborative, and able to work independently.

Responsibilities

• Process invoices, claims, reimbursements, and maintain account records.
• Coordinate recruitment logistics and support onboarding/offboarding.
• Plan and execute department events and manage registrations.
• Provide secretarial support and handle ad-hoc duties.

Skills

Coordination

Event Management

Organization Skills

Communication Skills

Education

Degree in any discipline

Job description

Job De ion

The Senior Executive supports the department's operations across finance administration, HR/academic administration, events and visits, and general office administration. You will help ensure smooth, timely, and compliant processes that enable faculty, staff, and students to focus on teaching, research, and collaborative activities.

Key Responsibilities

• Finance: Process invoices, claims, reimbursements, POs, inter-billings, and vendor requests; maintain ancillary account records; handle remaining research WBS claims/billings; manage computer replacement budget and asset tagging; assist HoD with Concur.
• HR/Academic: Coordinate recruitment logistics; support onboarding/offboarding; manage Adjunct/Visiting Professor lifecycles; track MTAR timelines; provide backup for promotion/tenure matters and recruitment visits.
• Events: Plan and execute department events/visits; manage registrations and communications; coordinate speaker travel, honorarium, taxes, and claims; track budgets and compliance.
• General Admin: Liaise on MOUs/agreements; provide secretarial support; handle ad-hoc duties.

Qualifications

• Degree in any discipline
• Experience in coordination and events
• Strong organization and communication skills
• Proactive, collaborative, and able to work independently

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Microbiology And Immunology

Job requisition ID : 30785