Senior Assistant Manager Facilities Management Operation & Administration

JOBSTUDIO PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A Facilities Management Company in Singapore seeks an Administrative Leader with 4-8 years of experience in facilities management governance. The role involves overseeing departmental processes, supporting budget planning, and managing stakeholder communications. Ideal candidates hold a Bachelor’s degree in a relevant field and excel at managing multiple priorities. Interested applicants must submit their resume in MS Word format. Note: Only shortlisted candidates will be notified.

Qualifications

• 4-8 years of relevant experience in facilities management administration or governance.
• Exposure to procurement, budgeting, contract administration, and compliance is required.
• Experience in large, structured, or regulated environments preferred.

Responsibilities

• Provide administrative leadership and oversee FM operations and governance.
• Support the Head of Facilities Management in organizing meetings and management reports.
• Monitor contract-related documentation and ensure compliance.

Skills

Strong communication skills

Detail-oriented

Strong organizational skills

Procurement management

Education

Bachelor Degree in Facilities Management, Business Administration, Engineering, or related discipline

Job description

What You'll Be Doing

• Provide administrative leadership and accountability for Facilities Management operations and governance

• Oversee departmental administrative processes, reporting timelines, submissions, and deliverables

• Act as the administrative liaison for system matters with external stakeholders

• Support the Head of Facilities Management in organising meetings, briefings, and management reports

• Process service provider invoices, claims, billings, and payments accurately and within timelines

• Support budget planning, annual submissions, accruals, expenditure tracking, and monitoring of FM contracts and projects (CAPEX, OPEX, MOHRR)

• Coordinate procurement activities including sourcing, purchasing, and consolidation of service agreements and ATAs

• Review, streamline, and enhance administrative procedures to improve efficiency and compliance

• Maintain structured and up-to-date FM records, documentation, and shared information systems

• Oversee FM asset records, inventories, minor equipment, and IT-related assets

• Perform quality checks on incoming documentation such as O&M manuals and as-built drawings

• Ensure accuracy and currency of SOPs, master document lists, inventories, and quality records

• Support and participate in internal and external audits, inspections, and regulatory reviews

• Work closely with contract management teams on managing agent matters including staff compliance, work orders, permits, licences, and claims

• Monitor contract-related documentation, staff movements, and operational compliance

What We're Looking For

• Bachelor Degree in Facilities Management, Business Administration, Engineering, or related discipline

• 4 – 8 years of relevant experience in facilities management administration/ governance

• Strong exposure to procurement, budgeting, contract administration, and compliance

• Experience working in large, structured, or regulated environments preferred

• Highly organised, detail-oriented, and confident in managing multiple stakeholders

• Strong communication and documentation skills
  

  Interested applicants, kindly furnish us with your full and detailed resume in MS Words format and click"Apply Now" button.

  We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.

  JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties. Please be aware of scams impersonating JobStudio and our employees. You may call our office directly for verification. We will not be liable for any loss arising from scams.

  JOBSTUDIO PTE. LTD.

  EA License No: 10C4754

  EA Personnel: Ryan Tan En Long

  EA Personnel Reg No: R25158265