Senior Assistant Manager, Academic

Nanyang Technological University; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading university in Asia is seeking a Senior Assistant Manager, Academic, to support the administration and governance of postgraduate programmes. This role includes managing new programme proposals, administrative oversight, and acting as a liaison between departments. Candidates must possess a recognized university degree and have at least 2 years of experience, preferably in the education sector. Strong planning, organization, communication, and Microsoft Office skills are essential. This position is based in Singapore and fosters a collaborative academic environment.

Benefits

Flexible work-from-home policy

Staff welfare initiatives

Learning and development opportunities

Qualifications

• Degree in any discipline required.
• Minimum 2 years of administrative experience, preferably in education.
• Strong planning and organization skills.

Responsibilities

• Lead management of new programme proposals and ensure compliance.
• Serve as the primary secretariat for programme committees and meetings.
• Oversee postgraduate administrative matters and reporting.
• Act as liaison between departments and schools for PGC processes.
• Support institutional reporting through data analysis and validation.
• Update listings on NTU's website accurately.
• Represent unit in outreach and engagement activities.
• Identify gaps and propose process improvements.

Skills

Planning and organization skills

Communication skills

Writing skills

Microsoft Office proficiency

Education

Recognized university degree

Job description

At NTU, we are committed to providing exceptional education, fostering research excellence, and empowering our students to make a positive impact in the world. As a leading university in Asia, our mission is to shape future leaders and contribute to society's advancement through cutting‑edge research and transformative learning experiences.

Why Join NTU:

As a member of the NTU family, you will have access to numerous learning and development opportunities, empowering you to grow both professionally and personally. We believe in nurturing talent and offering a clear path for career progression within our dynamic academic community. Additionally, our staff welfare initiatives, such as a flexible work‑from‑home policy and CREW activities, ensure a positive work‑life balance.

Position: Senior Assistant Manager, Academic

The Senior Assistant Manager, Academic supports the administration and governance of Postgraduate by Coursework (PGC) programmes at NTU. The role coordinates new programme proposals by managing timelines, documentation, and stakeholder engagement across Schools, Colleges, and central administrative offices. It also supports the drafting, coordination, and finalisation of collaborative and integrated programme agreements with overseas partner institutions, in alignment with university policies. In addition, the role oversees a range of academic administrative and reporting matters to ensure effective implementation of PGC programmes.

Working under the guidance of the Associate Vice President (Lifelong Learning – Academic), you will help ensure that NTU’s postgraduate offerings remain administratively robust and internationally competitive.

Responsibilities:

• Lead and oversee the management of new programme proposals, including planning and coordinating timelines, reviewing and consolidating documentation, and proactively liaising with relevant academic and administrative offices to ensure smooth progression and compliance with university requirements.

• Serve as the primary secretariat for programme‑related committees, including preparing agendas, taking minutes during monthly meetings on new programme proposals, and ensuring timely follow‑up on key decisions, action items, and deadlines with relevant stakeholders.

• Manage and provide oversight on a broad range of Postgraduate by Coursework (PGC) administrative matters, including the evaluation and processing of non‑curricular proposals, preparation of circulars and management reports, and monitoring of deliverables to ensure adherence to institutional timelines and policies.

• Act as a key liaison between departments, schools, and central administrative units, providing guidance on PGC‑related processes, resolving administrative queries, and ensuring alignment with university policies.

• Support the Associate Vice President (Lifelong Learning – Academic) in institutional‑ and ministry‑level reporting, including the compilation, validation, and analysis of PGC data.

• Oversee and approve updates to the Graduate Programmes Listing on NTU’s website, ensuring accuracy, policy compliance, and consistency of information across platforms.

• Represent the unit in outreach and engagement activities, including meetings with international partners, participation in programme briefings, and support for strategic partnership development initiatives.

• Contribute to continuous improvement of PGC administrative processes by identifying gaps, proposing enhancements, and supporting the implementation of process improvements in line with evolving operational and strategic needs.

• Perform other related duties as assigned, commensurate with the level of responsibility and in support of organisational priorities.

Requirements

• A recognized university degree (in any discipline)
• At least 2 years of administrative working experience preferably in the tertiary education sector
• Excellent planning and organization skills
• Possess good communication and writing skills
• Proficient in most Microsoft Office application software

We regret that only shortlisted candidates will be notified.