Senior Administrative Executive

Agape Plus Pte.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading firm in Singapore seeks a Senior Administrative Executive to provide comprehensive support, including managing schedules, drafting documents, and maintaining confidential information. The ideal candidate should possess a Degree/Diploma in Business Administration or Economics, have at least five years of relevant experience, and be proficient in Microsoft Office. This role requires strong communication, organizational skills, and the ability to work independently in a fast-paced environment.

Qualifications

• Minimum five years of experience in a similar capacity.
• Ability to work independently and under pressure.
• Responsible and discreet with confidential information.

Responsibilities

• Provide high-level secretarial and administrative support.
• Maintain executive's appointment schedule.
• Draft correspondence and reports.

Skills

Interpersonal skills

Communication skills

Organizational skills

Attention to detail

Education

Degree / Diploma in Business Administration or Economics

Tools

Microsoft Office Suite

Job description

About the job Senior Administrative Executive

Job Scope

• Provide high-level professional secretarial and administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Write or draft correspondence, reports, documents and/or other written materials.
• Maintains customer confidence and protects operations by keeping information confidential.
• Review incoming correspondence; initiate replies as appropriate; route matters requiring action by other Departments and follow up to ensure actions are completed.
• Prepare purchase orders and lease for requested equipment and supplies. Co-ordinate with the respective vendors and department in relation to paperwork, office equipment and sundries and set delivery according to usage.
• Liaise with other departments to maintain and promote efficiency in day-to-day operations.
• Record and/or transcribe minutes of meetings and produce documents in draft or final format (if and when required).
• Receive calls and/or greet visitors, take and relay messages, respond to requests for information; provide information or direct caller/visitor to appropriate individual.
• Maintain and/or create files or record keeping systems. Sort, label, file and retrieve documents or other materials.
• Monitor, track and follow up on documentation, case files or other assignments to ensure appropriate timelines are met and actions completed.
• Establish and maintain effective communication, coordination and rapport with Team Members and Management.
• Monitor media reports and inform Executive Management accordingly.
• Maintain confidentiality of sensitive materials and project the Companys professional reputation.
• Perform any other tasks and projects as assigned.

Job Requirements

• Degree / Diploma in Business Administration, Economics or equivalent.
• Proficiency in the use of Microsoft Office including Word, Excel, PowerPoint, Outlook & Internet Explorer.
• Minimum of five years solid experience in similar capacity.
• Possess excellent interpersonal, communication and organizational skills.
• Able to work independently, meticulous and detail-oriented.
• Responsible, accountable and discreet with sensitive / confidential information.
• Possess a positive work attitude: committed, enthusiastic, outgoing, and helpful; be willing to learn, to participate and to assist others.
• Be able to work under pressure in a fast moving environment.
• Possess well groomed, professional appearance at all times.

Location

Marina Bay Sands

* Terms and Conditions apply

Terms and Conditions

• You agree that it is a condition of employment that you adhere to and abide by all rules, regulations, policies and procedures including without limitation the rules of conduct of the Company.
• It is the Companys preference to hire individuals who are fully vaccinated. If you are not fully vaccinated but have:
• Begun the vaccination process and are awaiting the 2nd/3rd vaccination appointment, or are within the 14 day period prior to being classified as fully vaccinated; or Are certified to be medically ineligible for vaccination against COVID-19 by a medical professional