Senior Administration Officer Procurement

Sentosa Development Corporation; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A government agency in Singapore is seeking an Administrative Support professional to handle procurement activities. You will manage purchase orders, ensure compliance with government guidelines, and maintain accurate documentation. Strong communication skills and proficiency in Microsoft Office are essential. This role requires meticulous attention to detail and a proactive approach to problem-solving. The ideal candidate will contribute to smooth operational processes and support departmental initiatives.

Qualifications

• Some basic administrative experience in procurement or a related function.
• Meticulous attention to detail with a proactive problem-solving approach.
• Familiarity with government finance and procurement systems is an advantage.

Responsibilities

• Manage purchase orders, goods receipts, and e-invoicing for efficient operations.
• Process procurement submissions via the government portal.
• Maintain procurement contracts and departmental records for audits.
• Organize departmental meetings.
• Support various administrative projects.

Skills

Strong communication skills

Attention to detail

Proficient in Microsoft Office

Ability to work independently

Ability to collaborate within a team

Tools

Microsoft Office

GeBIZ

Workday

Job description

Overall Job Purpose

To provide comprehensive administrative support for procurement activities within the IT Division, ensuring effective coordination, compliance with government guidelines, and smooth, efficient operational processes.

Key Responsibilities

• Manage a large volume of purchase orders, goods receipts and e-invoicing, ensuring timely delivery and accurate invoice processing in a day-to-day operation
• Navigate and process procurement submissions via the government portal, supporting compliance with government procurement guidelines and processes
• Maintain procurement contracts and departmental records, ensuring accurate documentation and easy retrieval for audits and reviews
• Organise and schedule departmental meetings, including room bookings
• Support various administrative projects and departmental initiatives as required

Job Requirements

• At least somebasic administrative experience in procurement or a related function.
• Strong communication skills with the ability to work independently and collaboratively within a team
• Meticulous attention to detail with a positive, proactive approach to problem‑solving
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Familiarity with government finance and procurement systems (GeBIZ, Workday, etc.) is an added advantage

We regret that only shortlisted candidates will be notified.