Senior Accounts Executive

PUREGOLD.SG PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading company in Singapore is seeking a Senior Accounts Executive to work closely with the Operations Manager. The role involves delivering precise daily, weekly, and monthly sales and stock reports, processing financial documents, and coordinating logistics. Candidates should possess strong interpersonal skills, a proven track record in account management, and the ability to handle sensitive information with discretion. This is a great opportunity for someone proactive and organized in a dynamic environment.

Qualifications

• Proven work experience as a Senior Accounts Executive.
• Ability to manage expectations and communicate effectively.
• Discretion and integrity in handling sensitive information.

Responsibilities

• Collaborate with the Operations Manager to prepare sales and stock reports.
• Process quotations, invoices, and client documents accurately.
• Coordinate delivery of goods with Store and Transporters.
• Maintain accurate administrative and financial reports.
• Track distributors' orders post-delivery and address any issues.

Skills

Proficient in Microsoft Office applications

Strong interpersonal skills

Problem-solving skills

Strong organizational skills

Multitasking skills

Job description

Job Summary

Work closely with the Operations Manager to deliver accurate and timely Daily, Weekly, and Monthly Sales & Stock reports that drive effective and efficient company operations. Ensure compliance with Company Policies and Procedures within the office environment.

Responsibilities

• Collaborate with the Operations Manager to prepare and deliver sales and stock reports that support operational decision-making and business performance monitoring
• Process quotations, invoices, and related client documents accurately to maintain smooth financial transactions
• Coordinate with Store, Marketing Department, and Transporters to ensure timely and accurate delivery of goods
• Maintain administrative and financial reports and files, ensuring data integrity, accuracy, and up-to-date records for operational transparency
• Prepare reports and documents that enable other teams to make informed and effective decisions
• Monitor and coordinate distributors’ and regional offices’ incoming and outgoing receiving and delivery reports to ensure logistical accuracy
• Track distributors’ orders post-delivery, following up promptly on any missing orders to maintain order fulfillment integrity
• Perform data entry and conduct quarterly physical stock-takes with subsequent stock reconciliation to ensure inventory accuracy
• Execute accounts-related duties as assigned to support financial operations
• Undertake ad-hoc duties assigned by the Operations Manager to support business needs

Preferred competencies and qualifications

• Proven work experience as a Senior Accounts Executive with proficiency in Microsoft Office applications
• Strong interpersonal skills demonstrated by clear and concise communication in both written and verbal formats
• Ability to manage expectations and emotions effectively to facilitate successful communication and collaboration
• Positive and proactive work attitude characterized by reliability, flexibility, enthusiasm, helpfulness, and self-motivation
• Strong organizational skills with the ability to prioritize tasks, maintain meticulous attention to detail, and deliver high-accuracy results
• Problem-solving skills enabling independent work with minimal supervision
• Discretion, integrity, and loyalty in handling sensitive and confidential information with trustworthiness and reliability
• Multitasking skills to manage multiple deadlines and challenges simultaneouslyResourcefulness to anticipate challenges and leverage available resources to find effective solutions
• Team player mindset with the ability to work effectively across various organizational levels, including senior leadership, professionals, and staff