School Admin Executive (Excel / Finance) [West /Up to $4,400]

SCIENTEC CONSULTING PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading consulting firm in Singapore is seeking a detail-oriented and tech-savvy professional to support procurement, fund monitoring, and financial operations. You will manage procurement processes, develop budget tracking tools, and coordinate business travel claims. The ideal candidate has a Bachelor's degree and proficiency in Excel, Power BI, and workflow automation. This role offers a 1-year duration with competitive benefits.

Qualifications

• Bachelors in a relevant field required.
• Proficiency in Excel, Power BI, and workflow automation tools.

Responsibilities

• Manage procurement processes and compliance checks.
• Develop and maintain budget tracking tools using Excel and Power BI.
• Coordinate overseas business travel approval workflows.
• Design and implement automated workflows using Power Automate.

Skills

Detail-oriented

Proficiency in Excel

Power BI

Power Automate

Education

Bachelor’s degree in Finance, Accounting, Business Administration, or related field

Tools

Excel

Power BI

Power Automate

Job description

Location: West

Duration: 1-year

Job Purpose: We are looking for a detail-oriented and tech-savvy professional to provide end-to-end support in procurement, fund monitoring, and financial operations. The role also includes overseeing overseas business travel claims and leveraging digital tools (Power BI, Power Automate) to streamline workflows and enhance reporting.

Key Responsibilities

Procurement & Finance Administration

• Manage procurement processes, including purchase requisitions and compliance checks
• Support invoice processing, payment tracking, and financial reporting
• Track and reconcile fund utilisation across research grants and operational budgets
• Liaise with Finance, Procurement Office, and vendors/forwarders to ensure smooth transactions

Fund Monitoring & Budget Tracking

• Develop and maintain budget tracking tools using Excel and Power BI
• Prepare monthly and quarterly financial reports for stakeholders
• Identify budget variances and propose corrective actions
• Ensure compliance with financial policies for auditing purposes

Business Travel & Claims Processing

• Coordinate overseas business travel approval workflows
• Verify and process travel claims in line with NTU policies
• Guide faculty and staff on travel policies and claim submissions

Digitalisation & Workflow Improvement

• Design and implement automated workflows using Power Automate
• Build interactive dashboards in Power BI for fund monitoring, procurement status, and claims tracking
• Support adoption of digital tools and train colleagues on best practices

Requirements:

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field
• Proficiency in Excel, Power BI, and workflow automation tools (Power Automate)

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Lua Zhi Chin (Jeanette) - R1873831

ScienTec Consulting Pte Ltd – 11C5781