Sales Coordinator (Sales Department)

Reeracoen Singapore Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading Japanese MNC is seeking a Sales Coordinator in Singapore to manage sales data and coordinate shipment processes. The ideal candidate will have 2 years of experience in sales coordination within manufacturing. Responsibilities include ensuring data accuracy, monitoring shipments, and liaising with internal departments. Candidates should have proficiency in Microsoft Office and be fluent in English and Mandarin. This role offers competitive salary and benefits including bonuses and transportation allowances.

Benefits

AWS

Fixed Bonus (Up to an equivalent of 1 month)

Variable Bonus based on Business Performance

Annual Leave

Medical Leave

Medical Insurance

Transport Allowance: SGD 150

Dental Benefits: SGD 800/year

Specialist Outpatient: SGD 1,000/year

Qualifications

• 2 years of Sales Coordinator experience, preferably in Manufacturing.
• Comfortable with customer online portals and vendor systems.
• Basic understanding of internal audit control procedures.

Responsibilities

• Ensure data accuracy and timeliness on customer portal.
• Monitor shipment and invoice status.
• Liaise with internal departments for customer requirements.

Skills

Sales Coordination

Proficient in Microsoft Office

Bilingual in English and Mandarin

Job description

Job title: Sales Coordinator (Sales Department)

Salary: SGD 2,400 - 3,300

Reference ID: 37103

Our client is a leading Japanese MNC company that specialises in the supply of tools and equipment. They are currently looking for a Sales Coordinator to assist their Sales team!

Department: Sales

Responsibilities

• Ensure accuracy and timeliness of all data uploaded to the customer portal
• Monitor shipment and invoice status to support smooth transaction flow
• Liaise with internal departments (sales, logistics, accounting) to meet customer requirements
• Maintain confidentiality and professionalism when handling customer information
• Provide administrative support during customer visits or reviews
• Escalate any delay or abnormal situation to the sales team promptly

Tasks

• Handle all administrative including quotation, PO, and delivery tracking
• Upload and maintain data on customer portal systems, e.g. inventory control system
• Support internal processes, e.g. prepare documents, track findings, etc.
• Maintain records and filing of project or order‑related information
• Perform shipment coordination, including creating and tracking Delivery Orders and Invoices in our internal system
• Monitor shipment status with the logistics team and forwarders
• Proactive coordination with Japan HQ for orders
• Proactively manage the "Forecast - Quotation - PO - Machine Specification - Purchase Specification" workflow, identifying and resolving any discrepancies to ensure alignment across all documents.
• Follow up on the customer's PO
• Follow up on actions required from meetings
• Execute the full product order workflow, including DPR (Document Preparation Request) issuance, necessary follow‑up, Purchase Order (PO) confirmation, and final shipment arrangement.

What you will receive

• AWS
• Fixed Bonus (Up to an equivalent of 1 month) in March
• Variable Bonus (Depends on Business Performance)
• Annual Leave: 1st year - 14 days, 2nd year - 15 days, 3rd year - 16 days, 4th year - 18 days, 5th year - 21 days. Up to a maximum of 21 days and staff is able to bring forward a max of 14 days
• Medical Leave: 14 days
• Medical Insurance: Panel clinics etc.
• Transport Allowance: SGD 150
• Company Cab Card (Full access to all comfort taxis)
• Dental Benefits: SGD 800/year
• Specialist Outpatient: SGD 1,000/year

Requirements & Preferences

(Must)

• 2 years of Sales Coordinator experience, including handling PO in the Manufacturing or similar industry
• Comfortable with learning and using customer online portals/vendor systems
• Basic understanding of internal audit control and documentation procedures
• Proficient in Microsoft office (MS Word, Excel, Powerpoint)
• Fluent in English and Mandarin to liaise with English and Mandarin‑speaking customers

We regret that only shortlisted candidates will be notified.