Sales Administrator

APLUS CLEAN SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading cleaning solutions provider in Singapore is seeking an Administrator (Sales) to provide essential administrative and operational support to the sales team. The role involves managing sales documentation, coordinating with internal departments, and generating reports to ensure smooth sales processes. Candidates with a diploma or relevant experience are encouraged to apply. The ideal candidate should possess strong organizational skills, attention to detail, and proficiency in Microsoft Office. This position offers a dynamic work environment and opportunities for professional growth.

Qualifications

• Fresh or 1-2 years of experience in administration or customer support (preferred but not mandatory).
• Candidates without the academic qualification but have relevant working experience may be considered.

Responsibilities

• Prepare, process, and track sales quotations, contracts, purchase orders, and invoices.
• Maintain accurate sales records and customer databases.
• Follow up on quotation status with the sales team.
• Coordinate sales-related documentation to ensure compliance.
• Source and perform general procurement with three quotes.
• Process confirmed sales orders promptly.
• Update internal systems once jobs are confirmed or completed.
• Generate regular sales reports and update sales tracker.
• Maintain organized digital and physical filing systems.

Skills

Strong organisational and multitasking skills

Good attention to detail and accuracy

Proficient in Microsoft Office (Excel, Word, PowerPoint)

Good communication and interpersonal skills

Ability to work independently and collaboratively in a fast-paced environment

Education

Diploma or relevant working experience

Job description

Job Description

The Administrator (Sales) provides administrative and operational support to the sales team to ensure smooth sales processes, accurate documentation, timely reporting, and effective coordination with internal departments and customers.

Key Responsibilities

Sales Support & Administration

• Prepare, process, and track sales quotations, contracts, purchase orders, and invoices
• Maintain accurate sales records, customer databases, and pricing information
• Follow up on quotation status (pending / confirmed / lost) together with sales team
• Coordinate sales-related documentation and ensure compliance with company procedures

Order & Customer Coordination

• To be able to source and perform general procurement with three quotes
• Process confirmed sales orders and job activation forms promptly
• Coordinate with Operations Team for job commencement, scheduling, and manpower planning
• Ensure all required documents (PO, LOA, contracts) are received before job start
• Update internal systems once jobs are confirmed or completed

Reporting & Data Management

• Generate regular sales reports (e.g. pipeline, revenue, forecasts, performance tracking)
• Update sales tracker regularly (lead status, quotation status, closure outcome)
• Track renewal dates, contract expiry timelines, prepare renewal quotations.
• Support monthly and quarterly sales reporting

General Administrative Duties

• Maintain organized digital and physical filing systems
• Support coordination between Sales, Operations, and Finance teams
• Assist with invoicing coordination and documentation handover to accounts
• Perform other office administrative duties
• Support ad-hoc projects and administrative tasks as required

Requirements

Education & Experience

• Fresh or 1-2 years of experience in administration or customer support (preferred but not mandatory)
• Candidates without the academic qualification but have relevant working experience may be considered as well.

Skills & Competencies

• Strong organisational and multitasking skills
• Good attention to detail and accuracy
• Proficient in Microsoft Office (Excel, Word, PowerPoint);
• Good communication and interpersonal skills
• Ability to work independently and collaboratively in a fast-paced environment