Sales Admin Assistant

Sime Darby Services Pte Ltd; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading automotive services provider in Singapore seeks a Sales Admin Assistant to provide critical administrative and operational support. Responsibilities include managing Purchase Orders, financial documentation, and vehicle records, ensuring smooth coordination among departments. The role demands strong organizational skills and the ability to multitask in a fast-paced environment. Ideal candidates should have at least an O Level education and 1-2 years of relevant experience. Join us to grow your career within a trusted brand.

Benefits

Career progression

Employee benefits

Structured training

Qualifications

• Minimum 1-2 years’ experience in relevant industry.
• Able to work independently with minimal supervision.
• Comfortable in a fast-paced environment.

Responsibilities

• Provide administrative and operational support to sales and operations teams.
• Manage Purchase Orders and financial documentation.
• Monitor vehicle inspection and compliance schedules.

Skills

Strong organizational abilities

Multitasking

Attention to detail

Proactivity

Resourcefulness

Education

O Level

Tools

Salesforce

Excel

Job description

Build the Future of Automotive with Us.

Established in 1982, FASST Leasing is recognised as the preferred leasing partner for BMW, BYD, Denza, and Ford passenger vehicles in Singapore. It is also the trusted leasing partner for pre‑owned vehicles from Auto Selection SG.

FASST Leasing is committed to providing comprehensive mobility solutions tailored to the needs of both organisations and individuals. Our expertise lies in providing long‑term car leasing for both brand new and pre‑owned vehicles, offering flexible options like lease‑to‑own and all‑inclusive leasing.

As part of Sime Group, ranked No. 25 in the Fortune Southeast Asia 500, we’re connected to a powerful network across nine markets in the Asia‑Pacific region. With over 13,900 employees, Sime Motors is a leader in automotive assembly, importation, distribution, retail, and after‑sales services.

What You’ll Be Doing

As a Sales Admin Assistant, you will provide essential administrative and operational support to the sales and operations teams. This role manages Purchase Orders, financial documentation, vehicle and fleet records, and ensures smooth day‑to‑day coordination across internal departments and external vendors.

Purchase Order (PO) Management

• Check, prepare, and generate Purchase Orders for internal and external workshops.
• Track all POs and ensure they are linked to relevant job orders.
• Administer POs in Salesforce to align monthly Repair & Maintenance costs with Finance records.

Financial Administration

• Match vendor invoices against approved POs to ensure accuracy.
• Prepare and compile monthly financial documents for management review and approval.
• Submit all monthly invoices to DXC and maintain proper documentation for audit readiness.

Operational Documentation & Compliance

• Maintain all operations‑related documents including stock files, insurance records, GPS tracking, vehicle permits, and road tax renewals.
• Process and document vehicle summons, ensuring correct departmental allocation.
• Record and file information on new vehicle purchases.

Vehicle & Fleet Management

• Monitor vehicle inspection and road tax renewal schedules to ensure compliance.
• Conduct regular checks on government portals (LTA, Police, URA, HDB, Sentosa) for outstanding traffic summons.
• Forward summons to relevant departments and ensure timely resolution.

Data Management & Reporting

• Use GDMS and Excel to extract data, create stock records, and generate monthly reports.
• Provide accurate data analysis to support operational and financial decision‑making.

Insurance & Vendor Liaison

• Coordinate with insurance providers (SDIB and Contego) on matters relating to vehicle insurance, renewals, and compliance.

General Administrative Support

• Perform administrative tasks such as photocopying, scanning, mailing, and managing document reprints.
• Provide backup support for Sales Administration during staff absence.
• Maintain systematic records and files for easy retrieval.

Who We’re Looking For

· At least O Level with a minimum 1-2 years’ experience in relevant industry

· Strong organizational and multitasking abilities.

· High attention to detail and accuracy.

· Proactive, resourceful, and able to work independently with minimal supervision.

· Comfortable working in a fast‑paced environment and managing competing priorities.

Why Join Us at Sime Motors?

• Be part of a trusted brand with a regional footprint.
• Work with cutting‑edge automotive technology.
• Grow your career in a supportive, performance‑driven culture.
• Enjoy structured training, career progression, and employee benefits.