Safety Operations Assistant (Junior)

MECOMB SINGAPORE LIMITED; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A facilities management company in Singapore is seeking a professional with experience in office management to oversee maintenance, workplace safety, and compliance. The ideal candidate possesses a diploma in Business Administration and has strong organizational and communication skills. Responsibilities include managing facilities, ensuring safety compliance, and serving as a contact for tenants. This role offers an opportunity to contribute to general operations and logistics.

Qualifications

• Minimum 2 years of relevant experience in office management.
• Able to manage multiple priorities and work independently.
• Good communications and openness.

Responsibilities

• Manage the maintenance and upkeep of office facilities and equipment.
• Monitor compliance with workplace safety regulations.
• Support the implementation of ISO management systems.
• Serve as point of contact for tenants on operational matters.
• Support administrative and logistical needs of the operations department.

Skills

Organizational skills

Coordination skills

Communication skills

Education

Diploma in Business Admin or related field

Job description

1. Facilities Management

• Manage the maintenance and upkeep of office facilities and equipment
• Coordinate with service providers (e.g. cleaning, M&E, security) for scheduled works and repairs
• Conduct periodic facility inspections and ensure timely resolution of issues

2. Workplace Safety & Compliance

• Monitor compliance with workplace safety regulations (e.g. WSH Act)
• Maintain safety documentation, incident reports, and risk assessments
• Conduct fire drills and emergency preparedness exercises
• Ensure safety-related licenses, equipment checks, and trainings are up to date

3. ISO Auditing & Documentation

• Support the implementation and maintenance of ISO management systems (e.g. ISO 9001, ISO 45001)
• Conduct internal audits and prepare documentation in accordance with ISO standards
• Assist in identifying non-conformities and follow up with corrective actions
• Coordinate with external auditors during surveillance and certification audits

4. Tenant & Space Management

• Serve as point of contact for tenants on operational and facility-related matters
• Manage tenant feedback, requests, and space usage
• Coordinate move-ins/move-outs, access control, and renovations
• Monitor use of common areas and enforce building policies

5. General Operations Support

• Support other administrative and logistical needs of the operations department

Requirements:

• At least Diploma in Business Admin, or related field
• Minimum 2 years of relevant experience in office management
• Strong organizational, coordination, and communication skills
• Able to manage multiple priorities and work independently
• Good communications and openness