Receptionist / Office Admin & Accounts

APAR TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A technology firm in Singapore is seeking an experienced Receptionist / Office Administrator & Accounts Officer to support the management team. The position involves front-desk responsibilities, office administration, and accounting tasks. Candidates should have a minimum of 5 years experience in a similar role and strong proficiency in MYOB accounting software. The ideal candidate will be detail-oriented and possess excellent organizational and interpersonal skills. This role requires effective coordination and multitasking in a dynamic environment.

Qualifications

• Minimum 5 years’ experience in office management or administrative support.
• Experience with purchase order processes is advantageous.
• Strong attention to detail and accuracy with excellent time management skills.

Responsibilities

• Act as the first point of contact at the front desk, welcoming visitors.
• Manage overall accounting activities, including Accounts Payable and Accounts Receivable.
• Coordinate with suppliers and manage office cleanliness standards.

Skills

Office management

Organizational skills

Interpersonal skills

Microsoft Office

MYOB accounting software

Time management

Attention to detail

Team player

Education

Diploma or degree preferred

Tools

MYOB

Microsoft Office

Job description

About the Role

We are seeking an experienced and highly organized Receptionist / Office Administrator & Accounts Officer to support our Director and senior management team. This is a hands‑on role combining front‑of‑house reception, office administration, and accounting responsibilities. The successful candidate will play a key role in ensuring smooth office operations while maintaining the highest level of confidentiality and professionalism.

Key Responsibilities

Reception & Office Administration

• Act as the first point of contact at the front desk, welcoming visitors and answering incoming calls
• Maintain strict confidentiality when working with the Director and senior management
• Handle all aspects of office administration and daily operational support
• Coordinate with cleaners and manage office cleanliness standards
• Plan, order, and manage office supplies (stationery and pantry items)
• Arrange daily pantry setup (snacks, fruit, plates, etc.)
• Manage courier services and deliveries
• Order and coordinate monthly staff lunches
• Plan and organise external team events (e.g. end‑of‑year dinners)
• Manage staff gifts, flowers, and celebrations (e.g. new babies)
• Liaise with suppliers, vendors, and contractors for office repairs and maintenance
• Apply for building access for maintenance and repair activities
• Liaise with building management on general office matters
• Coordinate gym benefits and manage monthly payments
• Track office assets and assist with the annual office audit
• Maintain accurate filing systems, including scanning and filing documents such as NDAs and contracts
• Coordinate and book travel and accommodation arrangements
• Assist with ad‑hoc administrative tasks as required

Accounts Responsibilities

• Manage overall accounting activities, including Accounts Payable (AP) and Accounts Receivable (AR)
• Perform GL posting and reconciliation
• Ensure timely and accurate month‑end close
• Raise invoices, update payment records, schedule payments, and handle banking errands
• Process and enter expense claims for senior management and employees
• Maintain purchase orders and accounting documentation
• Maintain a proper accounting and filing system
• Maintain the fixed assets register
• Liaise with external auditors and banks
• Perform other accounting tasks as assigned

Required Skills & Experience

• Minimum 5 years’ experience in office management or administrative support
• Diploma or degree preferred
• Experience using MYOB accounting software
• Experience with purchase order processes (advantageous)
• Strong organizational, interpersonal, and communication skills
• High attention to detail and accuracy with excellent time management skills
• Strong technical skills, including Microsoft Office and Mac computer operation
• A proactive team player who is adaptable and flexible in a fast‑paced environment
• Approachable, fun, and outgoing personality.

EA Number: 11C4879