Receptionist & HR Administrative Assistant

INCISIVE LAW LLC; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A law firm in Singapore is seeking an HR and Administrative Support professional to manage operations, assist with recruitment, and maintain personnel files. Candidates should have a NITEC or Diploma in Business Administration or a relevant field and strong organisational skills. Proficiency in Microsoft Office is essential. The firm requires candidates to be based in Singapore, as relocation support will not be provided.

Qualifications

• Minimum NITEC or Diploma in Business Administration, Human Resources, or a related field.
• Prior experience in HR administration or office administration is preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

• Answer, screen, and forward incoming calls professionally.
• Manage and replenish office and pantry supplies.
• Prepare HR-related letters, forms, and documentation.
• Support recruitment activities, including liaising with Recruitment Directors.
• Oversee day-to-day HR and administrative operations.

Skills

Organisational skills

Communication skills

Proficiency in Microsoft Office

Education

NITEC or Diploma in Business Administration

Job description

Key Responsibilities (include but are not limited to):

• Answer, screen, and forward incoming calls in a professional and timely manner
• Manage and replenish office and pantry supplies
• Prepare HR-related letters, forms, and documentation
• Support recruitment activities, including forwarding resumes, liaising with Recruitment Directors, and coordinating interview schedules
• Maintain and update staff leave records and personnel files
• Oversee day-to-day HR and administrative operations
• Assist with employee onboarding and offboarding processes, including applications for relevant work passes
• Provide general administrative support to secretaries and the wider team as required

Requirements:

• Minimum NITEC or Diploma in Business Administration, Human Resources, or a related field
• Prior experience in HR administration or office administration is preferred
• Strong organisational skills with the ability to multitask and prioritise effectively
• Good verbal and written communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to maintain confidentiality and handle sensitive information with discretion

Candidates must be based in Singapore.

Overseas candidates will not be considered as we do not provide relocation support.

How to Apply:
Submit your resume and cover letter to [e-mail]. Only shortlisted will be contacted.