Receptionist cum Office Management Coordinator

PERSOL; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading staffing firm is seeking a Facilities Coordinator in Singapore. The role focuses on managing office and lab operations, including vendor management and space allocation. Candidates should have 2-3 years in facilities management and strong communication skills. This fast-paced role requires proactive problem-solving and familiarity with MS Office. Interested applicants should forward their resumes to the provided email.

Qualifications

• 2-3 years in facilities management, operations, or administration.
• Familiarity with building systems required.
• Fast-paced environment needing proactive problem-solving.

Responsibilities

• Manage front-desk support and visitor management.
• Coordinate site cleanliness and equipment services.
• Ensure compliance with fire safety and security protocols.

Skills

Strong communication skills

Organizational skills

Vendor management skills

Proactive problem-solving

Tools

MS Office

Job description

Role Summary / Purpose

ThefacilitiesCoordinator is responsible for managing office and lab operations, site maintenance and site security and safety. The facilities Coordinator reports to the Office Manager, ASEAN.

Key Responsibilities

• Daily Operations: Manage front-desk support at the office, Visitor Management, courier services and office/lab operations.
• Maintain appropriate levels of office supplies consistently with firm purchasing practices
• Coordinates office management activities – e.g. Fire warden, renovation
• Maintenance & Repairs: Coordinate with vendors for site cleanliness, pest control, equipment service, HVAC, lighting, fire safety systems, annual power shutdown support, etc.
• Vendor management: Ensure vendor service quality, completion of facility management tasks, timeliness of service reports, invoicing reviews, etc.
• Building management: Coordinate with landlord on lease matters, season carpark, building access cards
• Space Management: Oversee workstation allocation, office move and seating arrangements.
• Health & Safety: Ensure compliance with fire safety regulations, workplace ergonomics, and security protocols.
• Badge control: New hire badges / replacement badges / deactivation of badges
• Inventory Control: Manage office, pantry, and stationery supplies.
• Reporting: Update asset inventories, and report facility issues to management.
• Any other tasks/projects as assigned by the manager.

Job Requirements

• 2-3 years in facilities management, operations, or administration have added advantage
• Strong communication, organizational, and vendor management skills.
• Familiarity with building systems and MS Office.
• Fast-paced, requiring proactive problem-solving.

Interested candidates may send resumes to [e-mail] or apply through the application system. Regret to inform that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E
EA License No. 01C4394 • EA Registration No. R21101254 (Tay Khai Ven)

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