Receptionist cum Administrative

COSL OIL-TECH (SINGAPORE) LTD.; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

A leading oil technology company in Singapore is seeking an Administrative Assistant to manage office operations and support staff activities. Applicants should have at least a GCE ‘O’ Level or Diploma, with 2-3 years of administrative experience and good communication skills. The role involves greeting visitors, managing phone calls, and maintaining office organization. This opportunity offers a conducive work environment with a focus on teamwork and efficiency.

Qualifications

• Minimum 2-3 years of administrative experience.
• Good interpersonal skills.
• Excellent written and oral communication skills.

Responsibilities

• Greet and welcome visitors and guests.
• Answer and direct incoming phone calls.
• Maintain a clean, organized, and professional reception.

Skills

Interpersonal skills

Communication skills

Attention to detail

Organizational skills

Education

GCE ‘O’ Level / Diploma certificates

Tools

Microsoft Office (Word, Outlook, Excel, PPT)

Job description

• Greet and welcome visitors and guests; prepare and serve beverages as needed.
• Answer and direct incoming phone calls; assist with outgoing calls and teleconferences.
• Maintain a clean, organized, and professional reception and office environment.
• Support office activities (staff meetings, events, teambuilding sessions, etc.).
• Maintain logs of letters issued, ensuring accuracy and compliance with deadlines.
• Coordinate closely with Property Management on communication schedules
• Manage postal and courier services.
• Update and circulate office contact lists.
• Oversee general upkeep of the office to ensure a clean and safe environment.
• Arrange repair and maintenance of office equipment.
• Liaise with the building/office service provider regarding utilities, maintenance issues, and IT support requests.
• Coordinate with vendors and contractors as required.
• Order, receive, and stock office stationery and pantry supplies.
• Maintain office records and filing systems (physical and digital) as directed.
• Assist with data entry, document preparation, scanning, photocopying, and archiving.
• Prepare meeting materials, agendas, and minutes when required.
• Monitor and replenish office supplies; track usage and reorder as needed.
• Support lease administration tasks and internal reporting (where assigned).
• Support special projects such as inspection.

REQUIREMENTS

• GCE ‘O’ Level / Diploma certificates required at minimum.
• Minimum 2-3 years of administrative experience.
• Good interpersonal skills.
• Excellent written and oral communication skills.
• Skilled in Microsoft Office (Word, Outlook, Excel, PPT etc.)
• Attentive to detail and organizational skills.