Receptionist cum Admin Support

Seacare Manpower Services Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A school administrative services provider in Singapore is seeking an Office Administrator for a 12-month contract, with the possibility of an extension. The role involves assisting with clerical tasks, managing front desk inquiries, maintaining records, and supporting staff in various administrative duties. Candidates should possess a minimum O-level certificate and ideally have 1 year of experience in school office administration. Good communication and organizational skills are essential for this position.

Qualifications

• Preferably 1 year experience in school office administration.

Responsibilities

• Assist with basic clerical tasks and document checks for bursary applications.
• Handle enquiries and communicate application outcomes to parents.
• Manage general office counter and phone enquiries.
• Maintain accurate records of lost & found items, sick bay students, and inventory.

Skills

Good communication skills

Organisational skills

Proactive

Team-oriented

Education

Minimum O-level certificate

Job description

Financial Assistance & Bursary Support

• Assist with basic clerical tasks and document checks for bursary/financial assistance applications
• Handle enquiries and communicate application outcomes to parents
• Support endorsements for other financial assistance applications

Front Desk & Communication

• Manage general office counter and phone enquiries
• Assist sick or injured students and early dismissals
• Handle collection of mobile phones from students on detention

Data Entry & Record-Keeping

• Maintain accurate records of lost & found items, sick bay students, early dismissals, and stationery inventory
• Update and share records of late‑coming students

Office Organisation & Maintenance

• Keep front desk and office areas orderly
• Issue and track uniforms on loan to students
• Assist with spring cleaning and disposal of unclaimed items

Document Management & Distribution

• Distribute mail, report books, and graduation certificates
• Assist with Delivery Orders and ad hoc NRIC collections

Event & Materials Coordination

• Pack and distribute items for school events or collaterals efficiently

Staff Administration Support

• Update staff attendance records
• Assist with laminating, binding, and updating pigeonholes

General Administrative Duties

• CAUSE; Handle ibang lost & found cash per protocol
• Perform other administrative tasks as assigned to support smooth school operations

Requirements

• Minimum забот. certificate
• Preferably 1 year experience in school office administration
• Good communication and organisational skills
• Proactive, responsible, and team-oriented

Duration / Working Hours

12 months contract (Option to extend another year) 1 Apr 2026 to 31 Mar 2027)

• Mondays: 7.15 am to 4.00 pm, inclusive of 1hr lunch break avis>
• Tuesdays to Thursdays: 7.15 am to 4.00 pm, inclusive of 1hr lunch break
• Fridays: 7.15 am to 2.45 pm, inclusive of 1hr lunch break

Service not required on Saturdays, Sundays and gazetted public holidays

We regret to inform only shortlisted candidates will be notified.