Receptionist cum Admin Assistant (1-Year Contract)

RECRUIT AVENUE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A facility management firm in Singapore seeks a candidate to oversee day-to-day operations, manage vendor relationships, and ensure adherence to compliance standards. The role involves coordinating administrative tasks and requires strong organizational abilities along with experience liaising with Mandarin-speaking stakeholders. Effective communication and a proactive attitude are essential. Competitive compensation and a supportive work environment are offered.

Responsibilities

• Oversee day-to-day facility operations and coordinate with vendors.
• Manage vendor contracts and renewal quotations.
• Administer door access cards and conduct security checks.
• Submit monthly security access reports.
• Manage fixed asset inventory and meeting room bookings.

Skills

Strong organizational and multitasking abilities

Effective communication skills

Proactive attitude

Liaising with Mandarin-speaking stakeholders

Job description

Responsibilities

Oversee day-to-day facility operations, including service requests and coordination with building management and vendors

Manage vendor contracts and renewal quotations

Administer door access cards, surveillance camera checks, and entry pass platform

Submit monthly security access reports

Conduct annual checks on premises security equipment (e.g. fire extinguishers, hose reels)

Update and align local office policies with compliance standards annually

Manage fixed asset inventory and meeting room booking system

Safeguard all office keys and maintain centralized contract storage

Administer serial numbers for internal memo requests

Coordinate document storage and maintain up-to-date staff listing

Oversee corporate vehicle rental and season parking arrangements

Review and renew office insurance policies

Support annual HQ-related orders and seasonal festive needs

Manage incoming/outgoing mail and courier services

Welcome guests and manage reception/meeting room housekeeping

Handle staff onboarding/offboarding logistics

Maintain internal PDPA documentation (vendors, staff, third parties)

Submit monthly postage reports and manage supplies

Coordinate stationery, pantry, and office printing needs

File and verify invoices and contracts related to administrative purchases

Assist with company events, team-building activities, and staff welfare initiatives

Coordinate delivery of congratulatory or condolence items (e.g. baby gifts, wreaths)

Other tasks as assigned by the Head of HR/GA

Qualifications

• Strong organizational and multitasking abilities
• Effective communication skills, both written and verbal
• Team player with a proactive attitude
• Experienced in liaising with Mandarin-speaking stakeholders

Yang Lily, Recruit Avenue Pte. Ltd.

EA License Number: 23C1935 | EA Personnel Number: R1551292