Receiving Officer

BCH HOTEL SINGAPORE; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent hotel in Singapore is seeking an Inventory Clerk responsible for ensuring the accurate and timely receipt of food, beverage, and general store items. The role demands maintaining a clean receiving area while managing invoices and ensuring compliance with audit requirements. The ideal candidate should possess a diploma in Accounting or Business Administration and have at least 1 year of experience in a related role. Strong organizational and communication skills are essential for success in this position.

Qualifications

• 1 year of experience in an accounting clerical, front office, or reservations position or similar.
• Equivalent combination of education and work experience accepted.

Responsibilities

• Checks and verifies the count, measurement, weight, and sorting of all incoming items.
• Supervise and ensures all merchandise are received under optimal conditions.
• Ensure that Receiving area is clean and maintains high hygienic standards.
• Notify departments concerned of arriving materials.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Diploma or Vocational Certificate in Accounting or Business Administration

Job description

Overview

Ensure the correct and timely receipt of all food, beverage and general store items. Also responsible for the maintenance and cleanliness of Receiving Office and the filing of receipts in accordance with corporate and hotel policies. Promotes the desired work culture.

Qualifications

Diploma or Vocational Certificate in Accounting or Business Administration or related field, with 1 years experience in an accounting clerical, front office, or reservations position or similar; or an equivalent combination of education and work experience.

Core Responsibilities

• Checks and verifies the count; measurement, weight and sorting of all incoming food, beverage, supplies and operating equipment.
• Supervise and ensures all merchandise are received under optimal conditions and are correct before acceptance
• Ensures that Receiving area is clean and maintains high hygienic standards
• Ensure all items received are backed-up by a properly completed Order Printout from Purchasing/Inventory or Purchase Requisitions and Purchase Orders. (matching of PR, POs, and DOs)
• To maintain proper filing of all Purchase Requisitions (Yellow copy) received from Materials/Purchasing Department.
• Verifies quantities of arriving materials destined for kitchens, F&B outlets and other department, sign on receiving stamp
• Safeguard the hotel’s food and beverage inventories by receiving and storing items adequately and protecting them from pilferage and spoilage
• Notify departments concerned of arriving materials so that items may be removed promptly from receiving area.
• Ensure that all incoming merchandise is undamaged, in quantities as indicated in the accompanying invoice/delivery docket and meets quality standards
• Inform Purchasing Manager of all instances of wrong deliveries and spoilage on receipt of merchandise
• Bring all outstanding deliveries to the attention of the Materials Manager/Purchasing Agent daily.
• Maintain an updated list of authorized signatories who may sign invoices/requisitions and keep it in a prominent place
• Matching of all Purchase Requisitions with invoices and records consecutive numbers a logbook before giving the copy of the invoice and PR to the Accounts Payable supervisor,
• Interacts and cooperates with all merchandise deliverers and other departments
• Posting of receipts to the Purchasing/Inventory system
• Reconcile and ensure the total invoices balances with the receiving summary report and submit to Accounts Payable Supervisor on a daily basis
• Preparation of the list of delivery orders received and submit to Accounts Payable Supervisor for month end accruals
• Ensure all controls are in compliance with internal/external audit requirements
• Performs other duties as required